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    <title>FOLIO Jira</title>
    <link>https://folio-org.atlassian.net</link>
    <description>This file is an XML representation of an issue</description>
    <language>en-us</language>    <build-info>
        <version>1001.0.0-SNAPSHOT</version>
        <build-number>100246</build-number>
        <build-date>07-02-2024</build-date>
    </build-info>

<item>
            <title>[UXPROD-4278] Sharing &amp; Linking MARC authority records</title>
                <link>https://folio-org.atlassian.net/browse/UXPROD-4278</link>
                <project id="10000" key="UXPROD">UX Product</project>
                    <description>&lt;p&gt;&lt;b&gt;Current situation or problem&lt;/b&gt;: Consortia members must have the ability to collaborate in contributing and managing cataloging records.&#160;&lt;/p&gt;

&lt;p&gt;&lt;b&gt;In scope&lt;/b&gt;&lt;/p&gt;

&lt;ul&gt;
	&lt;li&gt;Importing authority records in central tenant allows authority records to be shared and discoverable to all member tenants&lt;/li&gt;
	&lt;li&gt;Importing authority records in member tenant creates a new local authority record that cannot yet be shared to the consortium&lt;/li&gt;
	&lt;li&gt;Once shared user must have permission to edit MARC authority records at consortia level to be able to edit the record further&lt;/li&gt;
	&lt;li&gt;Once shared the MARC authority record will be available to all member libraries&lt;/li&gt;
	&lt;li&gt;Users must be able to link both local and shared Instances to shared MARC authority records&lt;/li&gt;
&lt;/ul&gt;


&lt;p&gt;&lt;b&gt;Out of scope&lt;/b&gt;&lt;/p&gt;

&lt;ul&gt;
	&lt;li&gt;Ability to &quot;unshare&quot; a record&lt;/li&gt;
	&lt;li&gt;Ability to share an authority record created via DI at the member tenant level&lt;/li&gt;
	&lt;li&gt;Initially, creating new MARC authority record from UI&lt;/li&gt;
&lt;/ul&gt;


&lt;p&gt;&lt;b&gt;Additional information:&lt;/b&gt;&lt;/p&gt;

&lt;ul&gt;
	&lt;li&gt;Design: &lt;a href=&quot;https://folio-org.atlassian.net/wiki/display/DD/Sharing+Authority+Records+With+Consortium+Members&quot; class=&quot;external-link&quot; rel=&quot;nofollow noreferrer&quot;&gt;https://folio-org.atlassian.net/wiki/display/DD/Sharing+Authority+Records+With+Consortium+Members&lt;/a&gt;&#160;&lt;/li&gt;
&lt;/ul&gt;


&lt;p&gt;&lt;b&gt;Notes&lt;/b&gt;&lt;/p&gt;

&lt;ul&gt;
	&lt;li&gt;If member tenant changes autolinking settings from those set up in the central tenant, autolinking may not work as expected. These settings need to be the same across tenants&lt;/li&gt;
&lt;/ul&gt;
</description>
                <environment></environment>
        <key id="12674">UXPROD-4278</key>
            <summary>Sharing &amp; Linking MARC authority records</summary>
                <type id="10002" iconUrl="https://folio-org.atlassian.net/rest/api/2/universal_avatar/view/type/issuetype/avatar/10322?size=medium">New Feature</type>
                            <parent id="12783">UXPROD-4049</parent>
                                    <priority id="10000" iconUrl="https://dev.folio.org/assets/jira-priority/jira-p1.svg">P1</priority>
                        <status id="6" iconUrl="https://folio-org.atlassian.net/images/icons/statuses/closed.png" description="The issue is considered finished, the resolution is correct. Issues which are closed can be reopened.">Closed</status>
                    <statusCategory id="3" key="done" colorName="green"/>
                                    <resolution id="10003">Done</resolution>
                                                        <assignee accountid="626eed052db3080070234954">Christine Schultz-Richert</assignee>
                                                                <reporter accountid="626eed052db3080070234954">Christine Schultz-Richert</reporter>
                                    <labels>
                            <label>LC1</label>
                            <label>at-risk</label>
                            <label>consortia</label>
                            <label>data-import</label>
                            <label>ecs</label>
                            <label>inventory</label>
                            <label>metadatamanagement</label>
                    </labels>
                <created>Tue, 9 May 2023 13:36:36 +0000</created>
                <updated>Tue, 19 Dec 2023 15:32:59 +0000</updated>
                            <resolved>Tue, 19 Dec 2023 15:32:59 +0000</resolved>
                                                    <fixVersion>Poppy (R2 2023)</fixVersion>
                                        <due></due>
                            <votes>0</votes>
                                    <watches>6</watches>
                                                                <comments>
                                                            <comment id="14262" author="557058:f5509695-6f86-4fae-b27b-2db53dd26b27" created="Fri, 2 Jun 2023 11:00:01 +0000"  >&lt;p&gt;Should be implemented similarly to Shared Instance import&#160; in consortia (&lt;a href=&quot;https://folio-org.atlassian.net/browse/UXPROD-4141&quot; class=&quot;external-link&quot; rel=&quot;nofollow noreferrer&quot;&gt;https://folio-org.atlassian.net/browse/UXPROD-4141&lt;/a&gt;).&#160;&lt;/p&gt;</comment>
                                                            <comment id="14264" author="5eb44b5a96bbcb0b8585c98d" created="Wed, 7 Jun 2023 10:58:21 +0000"  >&lt;p&gt;Hi &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=626eed052db3080070234954&quot; class=&quot;user-hover&quot; rel=&quot;626eed052db3080070234954&quot; data-account-id=&quot;626eed052db3080070234954&quot; accountid=&quot;626eed052db3080070234954&quot; rel=&quot;noreferrer&quot;&gt;Christine Schultz-Richert&lt;/a&gt;, as I understand it is expected that authority will be imported to a central tenant and then automatically shared with member tenants. But there is still an ability to use data import for creating local authorities in member tenants. How we have to deal with these local records?&lt;/p&gt;</comment>
                                                            <comment id="14265" author="626eed052db3080070234954" created="Wed, 7 Jun 2023 12:13:52 +0000"  >&lt;p&gt;Hi &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=5eb44b5a96bbcb0b8585c98d&quot; class=&quot;user-hover&quot; rel=&quot;5eb44b5a96bbcb0b8585c98d&quot; data-account-id=&quot;5eb44b5a96bbcb0b8585c98d&quot; accountid=&quot;5eb44b5a96bbcb0b8585c98d&quot; rel=&quot;noreferrer&quot;&gt;Pavlo Smahin&lt;/a&gt; - the ability to create new local authorities via data import in member tenants will be disallowed with the absence of appropriate permissions. However, if the permissions are for some reason turned on and a user does import an authority record into an individual member tenant, I would expect that the central tenant would not need a mechanism to index that record. I&apos;m assuming this means that the record would not be discoverable in the UI, is that correct?&#160;&lt;/p&gt;</comment>
                                                            <comment id="14267" author="5eb44b5a96bbcb0b8585c98d" created="Wed, 7 Jun 2023 12:53:42 +0000"  >&lt;p&gt;I&apos;m not sure that there is some possibility exist to restrict via permissions using some data-import profiles, only running a job could be restricted. Please correct me if I don&apos;t know something and provide details on how this could be achieved.&lt;/p&gt;

&lt;p&gt;We could restrict such records to be not indexed and not searchable, but without changes they will be indexed.&lt;/p&gt;</comment>
                                                            <comment id="14269" author="712020:5a7f6289-a5b2-41a9-ad26-18a61419c15c" created="Tue, 13 Jun 2023 07:15:34 +0000"  >&lt;p&gt;Hi &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=626eed052db3080070234954&quot; class=&quot;user-hover&quot; rel=&quot;626eed052db3080070234954&quot; data-account-id=&quot;626eed052db3080070234954&quot; accountid=&quot;626eed052db3080070234954&quot; rel=&quot;noreferrer&quot;&gt;Christine Schultz-Richert&lt;/a&gt;&#160;&lt;br/&gt;
I have some questions about linking:&lt;br/&gt;
&#160;Are the following scenarios correct?&lt;/p&gt;

&lt;p&gt;Scenario 1:&lt;br/&gt;
GIVEN shared &quot;MARC authority&quot; record is linked with shared &quot;MARC Bib&quot; in &lt;b&gt;Central&lt;/b&gt; tenant&lt;br/&gt;
AND same shared &quot;MARC authority&quot; record is linked with local &quot;MARC Bib&quot; in &lt;b&gt;Member&lt;/b&gt; tenant&lt;br/&gt;
WHEN &lt;b&gt;member&lt;/b&gt; tenant&apos;s user will find linked &quot;MARC authority&quot; record in &quot;MARC authority&quot; app&lt;br/&gt;
THEN &quot;2&quot; value will display in &quot;Number of titles&quot; column of linked &quot;MARC authority&quot; record&lt;/p&gt;

&lt;p&gt;Scenario 2:&lt;br/&gt;
GIVEN shared &quot;MARC authority&quot; record is linked with shared &quot;MARC Bib&quot; in &lt;b&gt;Central&lt;/b&gt; tenant&lt;br/&gt;
AND same shared &quot;MARC authority&quot; record is linked with local &quot;MARC Bib&quot; in &lt;b&gt;Member&lt;/b&gt; tenant&lt;br/&gt;
WHEN &lt;b&gt;central&lt;/b&gt; tenant&apos;s user will find linked &quot;MARC authority&quot; record in &quot;MARC authority&quot; app&lt;br/&gt;
THEN &quot;1&quot; value will display in &quot;Number of titles&quot; column of linked &quot;MARC authority&quot; record&lt;/p&gt;</comment>
                                                            <comment id="14271" author="626eed052db3080070234954" created="Tue, 13 Jun 2023 14:42:44 +0000"  >&lt;p&gt;Hey &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=712020%3A5a7f6289-a5b2-41a9-ad26-18a61419c15c&quot; class=&quot;user-hover&quot; rel=&quot;712020:5a7f6289-a5b2-41a9-ad26-18a61419c15c&quot; data-account-id=&quot;712020:5a7f6289-a5b2-41a9-ad26-18a61419c15c&quot; accountid=&quot;712020:5a7f6289-a5b2-41a9-ad26-18a61419c15c&quot; rel=&quot;noreferrer&quot;&gt;Valery_Pilko&lt;/a&gt;&#160; - Scenario 1 is correct; however, in Scenario 2, the central tenant index should also contain the local member tenant records so the user should also see &quot;2&quot; in &quot;Number of titles&quot; column.&lt;/p&gt;

&lt;p&gt;&lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=5eb44b5a96bbcb0b8585c98d&quot; class=&quot;user-hover&quot; rel=&quot;5eb44b5a96bbcb0b8585c98d&quot; data-account-id=&quot;5eb44b5a96bbcb0b8585c98d&quot; accountid=&quot;5eb44b5a96bbcb0b8585c98d&quot; rel=&quot;noreferrer&quot;&gt;Pavlo Smahin&lt;/a&gt; - am I correct on above, that the central index would include both the shared bibliographic records and any that were local to the member tenants?&lt;/p&gt;</comment>
                                                            <comment id="14273" author="5eb44b5a96bbcb0b8585c98d" created="Tue, 13 Jun 2023 15:46:31 +0000"  >&lt;p&gt;Hey &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=626eed052db3080070234954&quot; class=&quot;user-hover&quot; rel=&quot;626eed052db3080070234954&quot; data-account-id=&quot;626eed052db3080070234954&quot; accountid=&quot;626eed052db3080070234954&quot; rel=&quot;noreferrer&quot;&gt;Christine Schultz-Richert&lt;/a&gt;, there is still no confidence in how mod-search will handle all this. We still have discussions if there will be one shared index, many member indexes, or many member and one shared indexes.&lt;/p&gt;</comment>
                                                            <comment id="14275" author="712020:5a7f6289-a5b2-41a9-ad26-18a61419c15c" created="Tue, 4 Jul 2023 10:40:58 +0000"  >&lt;p&gt;Hi &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=626eed052db3080070234954&quot; class=&quot;user-hover&quot; rel=&quot;626eed052db3080070234954&quot; data-account-id=&quot;626eed052db3080070234954&quot; accountid=&quot;626eed052db3080070234954&quot; rel=&quot;noreferrer&quot;&gt;Christine Schultz-Richert&lt;/a&gt;&#160;&lt;br/&gt;
I have a couple questions:&lt;br/&gt;
1) Is it possible to update Shared MARC authority via &quot;Data import&quot; app from &lt;b&gt;Member&lt;/b&gt;&#160;tenant?&lt;br/&gt;
2) Is it possible to edit Shared MARC authority via &quot;UI&quot; app from &lt;b&gt;Member&lt;/b&gt;&#160;tenant?&lt;br/&gt;
3) Is it possible to delete Shared MARC authority via &quot;UI&quot; app from &lt;b&gt;Member&lt;/b&gt;&#160;tenant?&lt;/p&gt;</comment>
                                                            <comment id="14277" author="626eed052db3080070234954" created="Fri, 4 Aug 2023 14:13:30 +0000"  >&lt;p&gt;Hey &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=712020%3A5a7f6289-a5b2-41a9-ad26-18a61419c15c&quot; class=&quot;user-hover&quot; rel=&quot;712020:5a7f6289-a5b2-41a9-ad26-18a61419c15c&quot; data-account-id=&quot;712020:5a7f6289-a5b2-41a9-ad26-18a61419c15c&quot; accountid=&quot;712020:5a7f6289-a5b2-41a9-ad26-18a61419c15c&quot; rel=&quot;noreferrer&quot;&gt;Valery_Pilko&lt;/a&gt; - for documentation, here are the responses:&lt;/p&gt;
&lt;ol&gt;
	&lt;li&gt;Yes, it is possible as long as the user has permissions in both the member and central tenants (without permissions, no action should be taken on the Shared record)&lt;/li&gt;
	&lt;li&gt;Yes, it is possible to edit a Shared MARC authority record via UI from member tenant, with permissions in the central tenant&lt;/li&gt;
	&lt;li&gt;Yes, it is possible to delete a Shared MARC authority record via UI from member tenant, with permissions in the central tenant&lt;/li&gt;
&lt;/ol&gt;
</comment>
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