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<item>
            <title>[UXPROD-4042] Configurable digital record management</title>
                <link>https://folio-org.atlassian.net/browse/UXPROD-4042</link>
                <project id="10000" key="UXPROD">UX Product</project>
                    <description>&lt;p&gt;&lt;b&gt;Current situation or problem&lt;/b&gt;:&#160;System will manage many files over time. Some attachments are large and ultimately the system will bloat. Regulating bodies require certain standards be met regarding the management of digital files.&lt;/p&gt;

&lt;p&gt;&lt;b&gt;In scope&lt;/b&gt;&lt;/p&gt;

&lt;p&gt;TBD&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Out of scope&lt;/b&gt;&lt;/p&gt;

&lt;p&gt;TBD&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Use case(s)&lt;/b&gt;&lt;/p&gt;
&lt;ul&gt;
	&lt;li&gt;After a certain number of years files should be archived. There are specific requirements for archiving digital files. In some cases they will be moved to a specific archiving system and can be purged from the ILS.&lt;/li&gt;
&lt;/ul&gt;


&lt;p&gt;&lt;b&gt;Proposed solution&lt;/b&gt;&lt;/p&gt;

&lt;p&gt;TBD -&#160;Opportunity to automate the transfer of the files to another system (Digital record keeping system) at a certain interval. Allow users to customize the expiration date of files by &quot;type&quot; and assign a variety of actions on expiration.&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Links to additional info&lt;/b&gt;&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Questions&lt;/b&gt;&lt;/p&gt;</description>
                <environment></environment>
        <key id="13439">UXPROD-4042</key>
            <summary>Configurable digital record management</summary>
                <type id="10002" iconUrl="https://folio-org.atlassian.net/rest/api/2/universal_avatar/view/type/issuetype/avatar/10322?size=medium">New Feature</type>
                            <parent id="13731">UXPROD-3439</parent>
                                    <priority id="10001" iconUrl="https://dev.folio.org/assets/jira-priority/jira-p2.svg">P2</priority>
                        <status id="10000" iconUrl="https://folio-org.atlassian.net/images/icons/statuses/generic.png" description="(Migrated on 4 Feb 2024 13:41 UTC)">Draft</status>
                    <statusCategory id="2" key="new" colorName="blue-gray"/>
                                    <resolution id="-1">Unresolved</resolution>
                                                        <assignee accountid="557058:2f7b6349-450b-419a-ba54-c181f51383ad">Dennis Bridges</assignee>
                                                                <reporter accountid="557058:2f7b6349-450b-419a-ba54-c181f51383ad">Dennis Bridges</reporter>
                                    <labels>
                            <label>LC4</label>
                            <label>acquisitions</label>
                            <label>loc</label>
                    </labels>
                <created>Tue, 7 Feb 2023 17:30:34 +0000</created>
                <updated>Thu, 4 Jan 2024 14:08:37 +0000</updated>
                                                            <fixVersion>Umbrellaleaf (R2 2025)</fixVersion>
                                        <due></due>
                            <votes>0</votes>
                                    <watches>1</watches>
                                                                <comments>
                                                            <comment id="18438" author="557058:2f7b6349-450b-419a-ba54-c181f51383ad" created="Fri, 8 Sep 2023 18:29:38 +0000"  >&lt;p&gt;In recent discussion it has come into question wether this should be the responsibility of FOLIO be deferred to a file management system that is better equipped to manage it. If digital records are stored in a file manager and FOLIO only contains links to those documents FOLIO may only need to worry about cleaning up inactive links or something to that effect.&lt;/p&gt;</comment>
                    </comments>
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