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    <title>FOLIO Jira</title>
    <link>https://folio-org.atlassian.net</link>
    <description>This file is an XML representation of an issue</description>
    <language>en-us</language>    <build-info>
        <version>1001.0.0-SNAPSHOT</version>
        <build-number>100246</build-number>
        <build-date>07-02-2024</build-date>
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<item>
            <title>[UXPROD-4040] Capture log of deleted records</title>
                <link>https://folio-org.atlassian.net/browse/UXPROD-4040</link>
                <project id="10000" key="UXPROD">UX Product</project>
                    <description>&lt;p&gt;&lt;b&gt;Current situation or problem&lt;/b&gt;:&#160;When records are deleted from the system there is no way for the user to know they once existed or who deleted them. This means the library looses information that could be required by auditors&lt;/p&gt;

&lt;p&gt;&lt;b&gt;In scope&lt;/b&gt;&lt;/p&gt;

&lt;p&gt;TBD&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Out of scope&lt;/b&gt;&lt;/p&gt;

&lt;p&gt;TBD&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Use case(s)&lt;/b&gt;&lt;/p&gt;
&lt;ul&gt;
	&lt;li&gt;User creates and order and invoice. Invoice is canceled and order line in deleted because it was created in error. Auditors are able to see the invoice but it is not clear whether an order ever existed for that invoice and why it was deleted.&lt;/li&gt;
	&lt;li&gt;Library has a legislated obligation to explain the actions taken on records to the necessary auditors. (Actor, Action, time and purpose)&lt;/li&gt;
	&lt;li&gt;Certain records that are linked to third party system (Eg. momentum) can not just be deleted without cause problems for that third party system.&lt;/li&gt;
&lt;/ul&gt;


&lt;p&gt;&lt;b&gt;Proposed solution&lt;/b&gt;&lt;/p&gt;

&lt;p&gt;TBD - Incorporate the tracking of deleted records into the version history functionality. Provide an exportable list of deleted records with very limited data. Use mod-audit to capture deleted record data.&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Links to additional info&lt;/b&gt;&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Questions&lt;/b&gt;&lt;/p&gt;</description>
                <environment></environment>
        <key id="13438">UXPROD-4040</key>
            <summary>Capture log of deleted records</summary>
                <type id="10002" iconUrl="https://folio-org.atlassian.net/rest/api/2/universal_avatar/view/type/issuetype/avatar/10322?size=medium">New Feature</type>
                            <parent id="10045">UXPROD-782</parent>
                                    <priority id="10001" iconUrl="https://dev.folio.org/assets/jira-priority/jira-p2.svg">P2</priority>
                        <status id="10000" iconUrl="https://folio-org.atlassian.net/images/icons/statuses/generic.png" description="(Migrated on 4 Feb 2024 13:41 UTC)">Draft</status>
                    <statusCategory id="2" key="new" colorName="blue-gray"/>
                                    <resolution id="-1">Unresolved</resolution>
                                                        <assignee accountid="557058:2f7b6349-450b-419a-ba54-c181f51383ad">Dennis Bridges</assignee>
                                                                <reporter accountid="557058:2f7b6349-450b-419a-ba54-c181f51383ad">Dennis Bridges</reporter>
                                    <labels>
                            <label>LC4</label>
                            <label>acquisitions</label>
                            <label>loc</label>
                            <label>volaris-candidate</label>
                    </labels>
                <created>Tue, 7 Feb 2023 17:19:17 +0000</created>
                <updated>Thu, 4 Jan 2024 14:09:59 +0000</updated>
                                                            <fixVersion>Trillium (R1 2025)</fixVersion>
                                        <due></due>
                            <votes>1</votes>
                                    <watches>6</watches>
                                                                <comments>
                                                            <comment id="18433" author="5c48911b54e1e6466b11f38c" created="Tue, 14 Feb 2023 16:41:14 +0000"  >&lt;p&gt;&lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=557058%3A2f7b6349-450b-419a-ba54-c181f51383ad&quot; class=&quot;user-hover&quot; rel=&quot;557058:2f7b6349-450b-419a-ba54-c181f51383ad&quot; data-account-id=&quot;557058:2f7b6349-450b-419a-ba54-c181f51383ad&quot; accountid=&quot;557058:2f7b6349-450b-419a-ba54-c181f51383ad&quot; rel=&quot;noreferrer&quot;&gt;Dennis Bridges&lt;/a&gt; how does this relate to 
    &lt;span class=&quot;jira-issue-macro&quot; data-jira-key=&quot;UXPROD-910&quot; &gt;
                &lt;a href=&quot;https://folio-org.atlassian.net/browse/UXPROD-910&quot; class=&quot;jira-issue-macro-key issue-link&quot;  title=&quot;Change Tracker&quot; &gt;
            &lt;img class=&quot;icon&quot; src=&quot;https://folio-org.atlassian.net/rest/api/2/universal_avatar/view/type/issuetype/avatar/10322?size=medium&quot; /&gt;
            UXPROD-910
        &lt;/a&gt;
                                                    &lt;span class=&quot;aui-lozenge aui-lozenge-subtle aui-lozenge-complete jira-macro-single-issue-export-pdf&quot;&gt;Open&lt;/span&gt;
            &lt;/span&gt;
? (Or does it?) It&apos;s in the Change Tracker epic, are you thinking that a new app would enable the export of this information when order records are deleted?&lt;/p&gt;</comment>
                                                            <comment id="18434" author="557058:2f7b6349-450b-419a-ba54-c181f51383ad" created="Sun, 19 Feb 2023 19:54:23 +0000"  >&lt;p&gt;&lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=5c48911b54e1e6466b11f38c&quot; class=&quot;user-hover&quot; rel=&quot;5c48911b54e1e6466b11f38c&quot; data-account-id=&quot;5c48911b54e1e6466b11f38c&quot; accountid=&quot;5c48911b54e1e6466b11f38c&quot; rel=&quot;noreferrer&quot;&gt;Erin Nettifee&lt;/a&gt;&#160;I think it relates to change tracker because the users desire is to be able to understand what has happened to a deleted record. In a way you could consider that part of the record &quot;history&quot;. I think what we have implemented for orders could be the ideal mechanism for serving this information to users. Ie. mod-audit is used to track version history &quot;changes&quot; made to orders and order lines. Perhaps it should also note which ones have been deleted so we can serve up that information to users/applications in some way.&#160;&lt;/p&gt;

&lt;p&gt;Mainly it is related in that deletion is making a &quot;change&quot; to a record. User want to be able to identify when that has happened and possibly understand a little about why that happened.&lt;/p&gt;</comment>
                                                            <comment id="18435" author="62a96ae7192edb006f9f1bf9" created="Sun, 14 May 2023 23:17:23 +0000"  >&lt;p&gt;Unsure what the difference is between 
    &lt;span class=&quot;jira-issue-macro&quot; data-jira-key=&quot;UXPROD-4041&quot; &gt;
                &lt;a href=&quot;https://folio-org.atlassian.net/browse/UXPROD-4041&quot; class=&quot;jira-issue-macro-key issue-link&quot;  title=&quot;Record deletion workflow management - Orders&quot; &gt;
            &lt;img class=&quot;icon&quot; src=&quot;https://folio-org.atlassian.net/rest/api/2/universal_avatar/view/type/issuetype/avatar/10322?size=medium&quot; /&gt;
            UXPROD-4041
        &lt;/a&gt;
                                                    &lt;span class=&quot;aui-lozenge aui-lozenge-subtle aui-lozenge-complete jira-macro-single-issue-export-pdf&quot;&gt;Draft&lt;/span&gt;
            &lt;/span&gt;
 and this one. &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=557058%3Ab92c545f-a9eb-488e-9d26-fe6b921e4fbb&quot; class=&quot;user-hover&quot; rel=&quot;557058:b92c545f-a9eb-488e-9d26-fe6b921e4fbb&quot; data-account-id=&quot;557058:b92c545f-a9eb-488e-9d26-fe6b921e4fbb&quot; accountid=&quot;557058:b92c545f-a9eb-488e-9d26-fe6b921e4fbb&quot; rel=&quot;noreferrer&quot;&gt;Raman Auramau&lt;/a&gt;&#160; what do you think?&#160;&lt;/p&gt;</comment>
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