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    <link>https://folio-org.atlassian.net</link>
    <description>This file is an XML representation of an issue</description>
    <language>en-us</language>    <build-info>
        <version>1001.0.0-SNAPSHOT</version>
        <build-number>100246</build-number>
        <build-date>07-02-2024</build-date>
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<item>
            <title>[UXPROD-271] Anonymizing/Scrubbing Loan Data (On Demand)</title>
                <link>https://folio-org.atlassian.net/browse/UXPROD-271</link>
                <project id="10000" key="UXPROD">UX Product</project>
                    <description>&lt;p&gt;&lt;b&gt;Purpose:&lt;/b&gt; To share the high-level requirements for this feature with the tech team so we can begin a conversation around best path forward.&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Background:&lt;/b&gt; Due to privacy concerns (both legal and voluntary), many institutions anonymize loan data.  In other words, they remove identifying information about the patron (e.g. name and identifiers) from historic loans.  Other patron metadata (e.g. patron group) is retained for statistical reporting purposes.&lt;/p&gt;

&lt;p&gt;Institutions may anonymize data either as policy (scrubbing patron information from all closed loans), or at the request of a specific patron. &lt;b&gt;This story only covers one-time, manual anonymization of closed loans&lt;/b&gt;, breaking the link between the closed loan &amp;amp; the patron and removing the anonymized loans from the patron&apos;s list of closed loans. &lt;/p&gt;

&lt;p&gt;&lt;b&gt;Anonymization of closed loans elsewhere:&lt;/b&gt;&lt;/p&gt;
&lt;ol&gt;
	&lt;li&gt;Loan scrubbing
	&lt;ol&gt;
		&lt;li&gt;Tenants should be able to determine a time period (specified in days) after which loan data will be anonymized (it should also be possible to not ever anonymize)&lt;/li&gt;
		&lt;li&gt;Ultimately, each &lt;em&gt;library&lt;/em&gt; within a tenant/institution should be able to set their own time period (not v1)&lt;/li&gt;
		&lt;li&gt;For institutions that don&apos;t anonymize for all users by default, we should offer the ability for &lt;em&gt;users&lt;/em&gt; to indicate whether they want their data scrubbed (not v1)&lt;/li&gt;
		&lt;li&gt;For a loan to qualify for scrubbing/anonymizing, it must:
		&lt;ol&gt;
			&lt;li&gt;Be closed&lt;/li&gt;
			&lt;li&gt;Not have any open fees/fines&lt;/li&gt;
			&lt;li&gt;Be old enough to trigger scrubbing
			&lt;ol&gt;
				&lt;li&gt;&quot;Old enough&quot; varies depending on if it has no closed fines/fees or not&lt;/li&gt;
			&lt;/ol&gt;
			&lt;/li&gt;
		&lt;/ol&gt;
		&lt;/li&gt;
		&lt;li&gt;When a loan record is scrubbed:
		&lt;ol&gt;
			&lt;li&gt;Any patron identifying information should be scrubbed from the loan record in the database.&lt;/li&gt;
			&lt;li&gt;The only patron information that should be retained includes:
			&lt;ol&gt;
				&lt;li&gt;Patron group&lt;/li&gt;
				&lt;li&gt;Status&lt;/li&gt;
				&lt;li&gt;Division/department (as of 5/14 RA SIG meeting)&lt;/li&gt;
				&lt;li&gt;&lt;del&gt;Branch/location (when implemented)&lt;/del&gt; Probably not, as of 5/14 RA SIG meeting - not patron info&lt;/li&gt;
				&lt;li&gt;Custom fields or tags (when implemented)&lt;/li&gt;
				&lt;li&gt;&lt;del&gt;Date enrolled?&lt;/del&gt; No, as of 5/14 RA SIG meeting&lt;/li&gt;
				&lt;li&gt;&lt;del&gt;Expiration date?&lt;/del&gt; No, as of 5/14 RA SIG meeting&lt;/li&gt;
			&lt;/ol&gt;
			&lt;/li&gt;
			&lt;li&gt;The scrubbed loan should no longer display on the patron&apos;s Loans page
			&lt;ol&gt;
				&lt;li&gt;But what about the Check in page?  Institutions that have opted not to save ANY loan history, still need to be able to see the items they just checked in (see 
    &lt;span class=&quot;jira-issue-macro resolved&quot; data-jira-key=&quot;UICHKIN-10&quot; &gt;
                &lt;a href=&quot;https://folio-org.atlassian.net/browse/UICHKIN-10&quot; class=&quot;jira-issue-macro-key issue-link&quot;  title=&quot;Check-in: Refinement&quot; &gt;
            &lt;img class=&quot;icon&quot; src=&quot;https://folio-org.atlassian.net/rest/api/2/universal_avatar/view/type/issuetype/avatar/10309?size=medium&quot; /&gt;
            UICHKIN-10
        &lt;/a&gt;
                                                    &lt;span class=&quot;aui-lozenge aui-lozenge-subtle aui-lozenge-success jira-macro-single-issue-export-pdf&quot;&gt;Closed&lt;/span&gt;
            &lt;/span&gt;
 for details on what should display on the check in page).  We need to make sure this is considered in our implementation.&lt;/li&gt;
			&lt;/ol&gt;
			&lt;/li&gt;
			&lt;li&gt;Anywhere else closed loans may display, the scrubbed loan data should display without any patron identifying information&lt;/li&gt;
		&lt;/ol&gt;
		&lt;/li&gt;
		&lt;li&gt;IMPLEMENTATION NOTE: Many systems log anonymized loan data in a reporting table as soon as the transaction occurs&lt;/li&gt;
	&lt;/ol&gt;
	&lt;/li&gt;
&lt;/ol&gt;
</description>
                <environment></environment>
        <key id="10216">UXPROD-271</key>
            <summary>Anonymizing/Scrubbing Loan Data (On Demand)</summary>
                <type id="10002" iconUrl="https://folio-org.atlassian.net/rest/api/2/universal_avatar/view/type/issuetype/avatar/10322?size=medium">New Feature</type>
                            <parent id="10047">UXPROD-788</parent>
                                    <priority id="10001" iconUrl="https://dev.folio.org/assets/jira-priority/jira-p2.svg">P2</priority>
                        <status id="6" iconUrl="https://folio-org.atlassian.net/images/icons/statuses/closed.png" description="The issue is considered finished, the resolution is correct. Issues which are closed can be reopened.">Closed</status>
                    <statusCategory id="3" key="done" colorName="green"/>
                                    <resolution id="10003">Done</resolution>
                                                        <assignee accountid="712020:e530422d-154a-4c37-b957-18a88051448e">Emma Boettcher</assignee>
                                                                <reporter accountid="5af5ed55244bc90a106063c7">Cate Boerema</reporter>
                                    <labels>
                            <label>convo</label>
                            <label>gdpr</label>
                            <label>loans</label>
                            <label>sig-ra</label>
                    </labels>
                <created>Mon, 8 Jan 2018 12:24:20 +0000</created>
                <updated>Wed, 16 Sep 2020 21:17:12 +0000</updated>
                            <resolved>Fri, 21 Sep 2018 20:26:11 +0000</resolved>
                                                    <fixVersion>Q3 2018</fixVersion>
                                        <due></due>
                            <votes>0</votes>
                                    <watches>7</watches>
                                                                <comments>
                                                            <comment id="13941" author="5af5ed55244bc90a106063c7" created="Mon, 8 Jan 2018 12:32:29 +0000"  >&lt;p&gt;&lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=557058%3Ab8e64633-1f7c-402d-9caf-9959a5ba5d0d&quot; class=&quot;user-hover&quot; rel=&quot;557058:b8e64633-1f7c-402d-9caf-9959a5ba5d0d&quot; data-account-id=&quot;557058:b8e64633-1f7c-402d-9caf-9959a5ba5d0d&quot; accountid=&quot;557058:b8e64633-1f7c-402d-9caf-9959a5ba5d0d&quot; rel=&quot;noreferrer&quot;&gt;Jakub Skoczen&lt;/a&gt;, thoughts on next steps for this?  As you can see, there are still a few details to work out with the SIG, but I think I am close to being able to write up some stories.  &lt;/p&gt;</comment>
                                                            <comment id="13942" author="5af5ed55244bc90a106063c7" created="Mon, 17 Sep 2018 08:12:56 +0000"  >&lt;p&gt;Hi &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=712020%3Ae530422d-154a-4c37-b957-18a88051448e&quot; class=&quot;user-hover&quot; rel=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; data-account-id=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; accountid=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; rel=&quot;noreferrer&quot;&gt;Emma Boettcher&lt;/a&gt;.  Feature freeze for Q3 was Friday and this feature is only partially complete.  Can you please split the feature and indicate in the &lt;a href=&quot;https://docs.google.com/spreadsheets/d/1eOPv0tmV-GU7rgIRa1vtBO6D4nbyzaaQU5Z_UzavELw/edit#gid=0&quot; class=&quot;external-link&quot; rel=&quot;nofollow noreferrer&quot;&gt;Weekly UXPROD Status document&lt;/a&gt; that the feature needed to be split and why (mainly because of the scrubber dependency, I believe)? &lt;/p&gt;

&lt;p&gt;Thanks!&lt;/p&gt;</comment>
                                                            <comment id="13943" author="712020:e530422d-154a-4c37-b957-18a88051448e" created="Fri, 21 Sep 2018 20:26:11 +0000"  >&lt;p&gt;Feature was split at end of Q3 &amp;amp; scope of this feature was changed to manually anonymizing a user&apos;s loans, without considerations of saving demographic data or preventing anonymization when loans had fees/fines. &lt;/p&gt;</comment>
                                                            <comment id="13944" author="5af5ed55244bc90a106063c7" created="Wed, 10 Oct 2018 08:38:07 +0000"  >&lt;p&gt;Thanks for splitting these, &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=712020%3Ae530422d-154a-4c37-b957-18a88051448e&quot; class=&quot;user-hover&quot; rel=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; data-account-id=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; accountid=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; rel=&quot;noreferrer&quot;&gt;Emma Boettcher&lt;/a&gt;.  I just tweaked the summary on this so it&apos;s more clear that this feature is only about on demand scrubbing.&lt;/p&gt;

&lt;p&gt;Can you please delete the story links that no longer apply?  Each story should have just one feature.  Thanks!&lt;/p&gt;</comment>
                    </comments>
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                                                                <inwardlinks description="is cloned by">
                                        <issuelink>
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        </issuelink>
            <issuelink>
            <issuekey id="10674">UXPROD-1085</issuekey>
        </issuelink>
            <issuelink>
            <issuekey id="10712">UXPROD-1120</issuekey>
        </issuelink>
                            </inwardlinks>
                                    </issuelinktype>
                            <issuelinktype id="10003">
                    <name>Relates</name>
                                            <outwardlinks description="relates to">
                                        <issuelink>
            <issuekey id="10079">UXPROD-373</issuekey>
        </issuelink>
            <issuelink>
            <issuekey id="10081">UXPROD-374</issuekey>
        </issuelink>
            <issuelink>
            <issuekey id="44773">UIU-463</issuekey>
        </issuelink>
            <issuelink>
            <issuekey id="10371">UXPROD-375</issuekey>
        </issuelink>
            <issuelink>
            <issuekey id="42385">UIU-609</issuekey>
        </issuelink>
                            </outwardlinks>
                                                                <inwardlinks description="relates to">
                                        <issuelink>
            <issuekey id="13550">UXPROD-285</issuekey>
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