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    <title>FOLIO Jira</title>
    <link>https://folio-org.atlassian.net</link>
    <description>This file is an XML representation of an issue</description>
    <language>en-us</language>    <build-info>
        <version>1001.0.0-SNAPSHOT</version>
        <build-number>100246</build-number>
        <build-date>07-02-2024</build-date>
    </build-info>

<item>
            <title>[UXPROD-2062] Anonymized loans: retain patron custom fields data</title>
                <link>https://folio-org.atlassian.net/browse/UXPROD-2062</link>
                <project id="10000" key="UXPROD">UX Product</project>
                    <description>&lt;p&gt;&lt;b&gt;Current situation or problem&lt;/b&gt;:&lt;br/&gt;
When an item is checked out to a borrower, the borrower&apos;s ID and patron group are stored on the loan. When loans are anonymized, there is no longer a link between the borrower and the loan, though the patron group at time of check out remains.&lt;/p&gt;

&lt;p&gt;Some institutions would like to keep additional information about patrons on the loan, in particular information which they&apos;ve implemented using custom fields. &lt;/p&gt;

&lt;p&gt;&lt;b&gt;In scope&lt;/b&gt;&lt;/p&gt;
&lt;ul&gt;
	&lt;li&gt;Allow tenant to differentiate between which custom fields should be stored on loan (despite anonymization) and which should not&lt;/li&gt;
	&lt;li&gt;When loans are anonymized, retain custom fields so distinguished&lt;/li&gt;
&lt;/ul&gt;


&lt;p&gt;&lt;b&gt;Out of scope&lt;/b&gt;&lt;/p&gt;
&lt;ul&gt;
	&lt;li&gt;Retaining other patron information besides custom fields on loans&lt;/li&gt;
&lt;/ul&gt;


&lt;p&gt;&lt;b&gt;Use case(s)&lt;/b&gt;&lt;br/&gt;
A library has a custom field for &quot;department&quot; so they can track item use for humanities faculty vs. sciences faculty. &lt;/p&gt;

&lt;p&gt;&lt;b&gt;Proposed solution/stories&lt;/b&gt;&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Links to additional info&lt;/b&gt;&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Questions&lt;/b&gt;&lt;/p&gt;</description>
                <environment></environment>
        <key id="11781">UXPROD-2062</key>
            <summary>Anonymized loans: retain patron custom fields data</summary>
                <type id="10002" iconUrl="https://folio-org.atlassian.net/rest/api/2/universal_avatar/view/type/issuetype/avatar/10322?size=medium">New Feature</type>
                            <parent id="10047">UXPROD-788</parent>
                                    <priority id="10005" iconUrl="https://dev.folio.org/assets/jira-priority/tbd.svg">TBD</priority>
                        <status id="1" iconUrl="https://folio-org.atlassian.net/images/icons/statuses/open.png" description="The issue is open and ready for the assignee to start work on it.">Open</status>
                    <statusCategory id="2" key="new" colorName="blue-gray"/>
                                    <resolution id="-1">Unresolved</resolution>
                                                        <assignee accountid="557058:dea2f026-f9d7-42e0-af50-31b385c95e3e">Cheryl Malmborg</assignee>
                                                                <reporter accountid="712020:e530422d-154a-4c37-b957-18a88051448e">Emma Boettcher</reporter>
                                    <labels>
                            <label>anonymizing</label>
                            <label>cornell-priority</label>
                            <label>reporting</label>
                            <label>round_iv</label>
                            <label>usermanagement</label>
                    </labels>
                <created>Tue, 24 Sep 2019 15:02:08 +0000</created>
                <updated>Tue, 20 Jun 2023 15:28:19 +0000</updated>
                                                                                <due></due>
                            <votes>0</votes>
                                    <watches>8</watches>
                                                                <comments>
                                                            <comment id="17839" author="5c48911b54e1e6466b11f38c" created="Thu, 24 Oct 2019 18:28:16 +0000"  >&lt;p&gt;Hi &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=712020%3Ae530422d-154a-4c37-b957-18a88051448e&quot; class=&quot;user-hover&quot; rel=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; data-account-id=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; accountid=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; rel=&quot;noreferrer&quot;&gt;Emma Boettcher&lt;/a&gt; - department is going to end up being its own field - &lt;a href=&quot;https://folio-org.atlassian.net/browse/UXPROD-1295&quot; class=&quot;external-link&quot; rel=&quot;nofollow noreferrer&quot;&gt;https://folio-org.atlassian.net/browse/UXPROD-1295&lt;/a&gt;&lt;/p&gt;

&lt;p&gt;UM is planning to reopen the Jira to implement statistical codes, so you could end up with some variation of libraries wanting to retain&lt;br/&gt;
1) department field;&lt;br/&gt;
2) statistical codes (one or more, depending on how the library uses it)&lt;br/&gt;
3) custom fields&lt;/p&gt;

&lt;p&gt;That sure feels like a lot to try to manage code-wise. Maybe a thin thread would be to include departmental field; or just include statistical codes when they are implemented, though I don&apos;t know when that&apos;s happening.&lt;/p&gt;

&lt;p&gt;Also, I know that patron group doesn&apos;t show up in the loan details pane. How does this extra stuff get retained as part of the loan record? Is it part of the loan record from the beginning (just not showing), or does it get pulled in when the loan is anonymized?&lt;/p&gt;</comment>
                                                            <comment id="17840" author="712020:e530422d-154a-4c37-b957-18a88051448e" created="Thu, 24 Oct 2019 18:45:17 +0000"  >&lt;p&gt;&lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=5c48911b54e1e6466b11f38c&quot; class=&quot;user-hover&quot; rel=&quot;5c48911b54e1e6466b11f38c&quot; data-account-id=&quot;5c48911b54e1e6466b11f38c&quot; accountid=&quot;5c48911b54e1e6466b11f38c&quot; rel=&quot;noreferrer&quot;&gt;Erin Nettifee&lt;/a&gt; Thanks for letting me know about department. I think that was the major use case for wanting to retain custom fields, so that may be something to bring up with the SIG. &lt;/p&gt;

&lt;p&gt;Patron group: it will store the patron group on the loan at check out. This does not show on the loan details screen, though the patron&apos;s current patron group does, at the top:&lt;/p&gt;

&lt;p&gt;&lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;a id=&quot;10902_thumb&quot; href=&quot;/rest/api/3/attachment/content/10902&quot; title=&quot;LoanDetailsNoRequests.PNG&quot; file-preview-type=&quot;image&quot; file-preview-id=&quot;10902&quot; file-preview-title=&quot;LoanDetailsNoRequests.PNG&quot;&gt;&lt;jira-attachment-thumbnail url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/10902?default=false&quot; jira-url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/10902&quot; filename=&quot;LoanDetailsNoRequests.PNG&quot;&gt;&lt;img src=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/10902&quot; data-attachment-name=&quot;LoanDetailsNoRequests.PNG&quot; data-attachment-type=&quot;thumbnail&quot; data-media-services-id=&quot;15410bf0-eb85-4b42-84d5-d6af32e96e32&quot; data-media-services-type=&quot;file&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/jira-attachment-thumbnail&gt;&lt;/a&gt;&lt;/span&gt; &lt;/p&gt;</comment>
                                                            <comment id="17841" author="5c48911b54e1e6466b11f38c" created="Thu, 24 Oct 2019 18:47:58 +0000"  >&lt;p&gt;Well I could imagine other cases where departments might want to use custom fields and have that info retained on an anonymized loan, so I don&apos;t know that moving department to its own field gets rid of the need.&lt;/p&gt;

&lt;p&gt;For example, I know at Duke we will most likely use custom fields to store information about the department who sponsored an affiliate researcher, and want that to be retained after anonymization....&lt;/p&gt;

&lt;p&gt;And thanks for the pointer that the group is there, I hadn&apos;t picked up on that.&lt;/p&gt;</comment>
                                                            <comment id="17842" author="5af5ed55244bc90a106063c7" created="Tue, 5 May 2020 11:57:34 +0000"  >&lt;p&gt;Hi &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=712020%3Ae530422d-154a-4c37-b957-18a88051448e&quot; class=&quot;user-hover&quot; rel=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; data-account-id=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; accountid=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; rel=&quot;noreferrer&quot;&gt;Emma Boettcher&lt;/a&gt; could you please say more in the description of this feature about how this relates to the work already completed in 
    &lt;span class=&quot;jira-issue-macro resolved&quot; data-jira-key=&quot;UXPROD-1120&quot; &gt;
                &lt;a href=&quot;https://folio-org.atlassian.net/browse/UXPROD-1120&quot; class=&quot;jira-issue-macro-key issue-link&quot;  title=&quot;Retain some patron information on anonymized loans&quot; &gt;
            &lt;img class=&quot;icon&quot; src=&quot;https://folio-org.atlassian.net/rest/api/2/universal_avatar/view/type/issuetype/avatar/10322?size=medium&quot; /&gt;
            UXPROD-1120
        &lt;/a&gt;
                                                    &lt;span class=&quot;aui-lozenge aui-lozenge-subtle aui-lozenge-success jira-macro-single-issue-export-pdf&quot;&gt;Closed&lt;/span&gt;
            &lt;/span&gt;
?  Please also have it estimated.&lt;/p&gt;</comment>
                                                            <comment id="17843" author="712020:e530422d-154a-4c37-b957-18a88051448e" created="Tue, 5 May 2020 16:51:06 +0000"  >&lt;p&gt;&lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=5af5ed55244bc90a106063c7&quot; class=&quot;user-hover&quot; rel=&quot;5af5ed55244bc90a106063c7&quot; data-account-id=&quot;5af5ed55244bc90a106063c7&quot; accountid=&quot;5af5ed55244bc90a106063c7&quot; rel=&quot;noreferrer&quot;&gt;Cate Boerema&lt;/a&gt; Custom fields didn&apos;t exist when 
    &lt;span class=&quot;jira-issue-macro resolved&quot; data-jira-key=&quot;UXPROD-1120&quot; &gt;
                &lt;a href=&quot;https://folio-org.atlassian.net/browse/UXPROD-1120&quot; class=&quot;jira-issue-macro-key issue-link&quot;  title=&quot;Retain some patron information on anonymized loans&quot; &gt;
            &lt;img class=&quot;icon&quot; src=&quot;https://folio-org.atlassian.net/rest/api/2/universal_avatar/view/type/issuetype/avatar/10322?size=medium&quot; /&gt;
            UXPROD-1120
        &lt;/a&gt;
                                                    &lt;span class=&quot;aui-lozenge aui-lozenge-subtle aui-lozenge-success jira-macro-single-issue-export-pdf&quot;&gt;Closed&lt;/span&gt;
            &lt;/span&gt;
 was being worked on, so this was split from that one so this work could be done once custom fields were complete.&lt;/p&gt;</comment>
                                                            <comment id="17844" author="5af5ed55244bc90a106063c7" created="Wed, 6 May 2020 09:46:54 +0000"  >&lt;p&gt;Oh, okay, thanksI I thought it was maybe about customizing at a tenant level which patron info to retain.  I changed the title to clarify - hope that&apos;s okay.  &lt;/p&gt;</comment>
                                                            <comment id="17845" author="5f5241b9fcaf93003b5bee25" created="Wed, 6 May 2020 14:14:15 +0000"  >&lt;p&gt;User Management notes that some custom fields in users should NOT be retained as they might contained identifiable information. Only custom fields that are serving as statistical should be retained. Can custom fields be designated as &quot;to be retained&quot; or not.&lt;/p&gt;</comment>
                                                            <comment id="17846" author="712020:e530422d-154a-4c37-b957-18a88051448e" created="Fri, 8 May 2020 19:18:12 +0000"  >&lt;p&gt;&lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=63e2a2771b13d42998e4e706&quot; class=&quot;user-hover&quot; rel=&quot;63e2a2771b13d42998e4e706&quot; data-account-id=&quot;63e2a2771b13d42998e4e706&quot; accountid=&quot;63e2a2771b13d42998e4e706&quot; rel=&quot;noreferrer&quot;&gt;Marc Johnson&lt;/a&gt; and &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=615afd1cd9820f0070a09ef0&quot; class=&quot;user-hover&quot; rel=&quot;615afd1cd9820f0070a09ef0&quot; data-account-id=&quot;615afd1cd9820f0070a09ef0&quot; accountid=&quot;615afd1cd9820f0070a09ef0&quot; rel=&quot;noreferrer&quot;&gt;Zak Burke&lt;/a&gt;, could you estimate this feature? Not sure who on Core: Functional usually estimates, so if I need to ask someone else let me know. &lt;/p&gt;</comment>
                                                            <comment id="17847" author="63e2a2771b13d42998e4e706" created="Tue, 12 May 2020 14:45:53 +0000"  >&lt;p&gt;&lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=712020%3Ae530422d-154a-4c37-b957-18a88051448e&quot; class=&quot;user-hover&quot; rel=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; data-account-id=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; accountid=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; rel=&quot;noreferrer&quot;&gt;Emma Boettcher&lt;/a&gt;&lt;/p&gt;

&lt;p&gt;Hmm, I have some questions (they assume that custom fields in this feature refers to the new custom fields capability, rather than a custom set of regular fields).&lt;/p&gt;

&lt;ul&gt;
	&lt;li&gt;How is the set of custom fields to be retained defined, is it fixed or can they be chosen?&lt;/li&gt;
	&lt;li&gt;When should the values be captured, at the point of anonymization or at another point in the life of the loan?&lt;/li&gt;
&lt;/ul&gt;
</comment>
                                                            <comment id="17848" author="712020:e530422d-154a-4c37-b957-18a88051448e" created="Tue, 12 May 2020 16:38:32 +0000"  >&lt;p&gt;&lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=63e2a2771b13d42998e4e706&quot; class=&quot;user-hover&quot; rel=&quot;63e2a2771b13d42998e4e706&quot; data-account-id=&quot;63e2a2771b13d42998e4e706&quot; accountid=&quot;63e2a2771b13d42998e4e706&quot; rel=&quot;noreferrer&quot;&gt;Marc Johnson&lt;/a&gt; Patty and I need to discuss your first bullet point. I had assumed it was fixed, but it may be that they would have to be chosen.&lt;/p&gt;

&lt;p&gt;We capture patron group at the point the item is checked out/loan is created, so that&apos;s what it would be for custom fields too.&lt;/p&gt;</comment>
                                                            <comment id="17849" author="63e2a2771b13d42998e4e706" created="Wed, 13 May 2020 07:52:20 +0000"  >&lt;p&gt;&lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=712020%3Ae530422d-154a-4c37-b957-18a88051448e&quot; class=&quot;user-hover&quot; rel=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; data-account-id=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; accountid=&quot;712020:e530422d-154a-4c37-b957-18a88051448e&quot; rel=&quot;noreferrer&quot;&gt;Emma Boettcher&lt;/a&gt;&lt;/p&gt;

&lt;blockquote&gt;&lt;p&gt;Patty and I need to discuss your first bullet point. I had assumed it was fixed, but it may be that they would have to be chosen.&lt;/p&gt;&lt;/blockquote&gt;

&lt;p&gt;Thanks, should we wait until that is decided before this is estimated, as it might make a difference, or we can assume one way or the other?&lt;/p&gt;</comment>
                                                            <comment id="17850" author="712020:e530422d-154a-4c37-b957-18a88051448e" created="Thu, 28 May 2020 13:52:38 +0000"  >&lt;p&gt;&lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=63e2a2771b13d42998e4e706&quot; class=&quot;user-hover&quot; rel=&quot;63e2a2771b13d42998e4e706&quot; data-account-id=&quot;63e2a2771b13d42998e4e706&quot; accountid=&quot;63e2a2771b13d42998e4e706&quot; rel=&quot;noreferrer&quot;&gt;Marc Johnson&lt;/a&gt; for estimating, assume for now that custom fields have some flag on them that says whether they have personally identifying information or not, and that that can be used to determine whether to store those fields on the loan. &lt;/p&gt;</comment>
                    </comments>
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                        <customfieldname>Rank: Grand Valley (Full Sum 2021)</customfieldname>
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                                <customfieldvalue key="10259"><![CDATA[R2]]></customfieldvalue>

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                                                                                                                                                                                <customfield id="customfield_10085" key="com.atlassian.jira.plugin.system.customfieldtypes:select">
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                                <customfieldvalue key="10297"><![CDATA[R4]]></customfieldvalue>

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                                                                                                                                                                                                                                        <customfield id="customfield_10089" key="com.atlassian.jira.plugin.system.customfieldtypes:select">
                        <customfieldname>Rank: TAMU (MVP Jan 2021)</customfieldname>
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                                <customfieldvalue key="10314"><![CDATA[R1]]></customfieldvalue>

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                                                                                            <customfield id="customfield_10091" key="com.atlassian.jira.plugin.system.customfieldtypes:select">
                        <customfieldname>Rank: U of AL (MVP Oct 2020)</customfieldname>
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                                <customfieldvalue key="10325"><![CDATA[R2]]></customfieldvalue>

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                                                                                                                                                    <customfield id="customfield_10076" key="com.atlassian.jira.plugin.system.customfieldtypes:select">
                        <customfieldname>Rank: hbz (TBD)</customfieldname>
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                                <customfieldvalue key="10249"><![CDATA[R2]]></customfieldvalue>

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                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                <customfield id="customfield_10020" key="com.pyxis.greenhopper.jira:gh-sprint">
                        <customfieldname>Sprint</customfieldname>
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                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        <customfield id="customfield_10024" key="com.atlassian.jira.ext.charting:firstresponsedate">
                        <customfieldname>[CHART] Date of First Response</customfieldname>
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                            <customfieldvalue>Thu, 24 Oct 2019 18:28:16 +0000</customfieldvalue>

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