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<channel>
    <title>FOLIO Jira</title>
    <link>https://folio-org.atlassian.net</link>
    <description>This file is an XML representation of an issue</description>
    <language>en-us</language>    <build-info>
        <version>1001.0.0-SNAPSHOT</version>
        <build-number>100246</build-number>
        <build-date>07-02-2024</build-date>
    </build-info>

<item>
            <title>[MODELINKS-187] BE: Update MARC authority record deletion handling &gt; Make [soft_delete_ttl_day] tenant configurable</title>
                <link>https://folio-org.atlassian.net/browse/MODELINKS-187</link>
                <project id="10026" key="MODELINKS">mod-entities-links</project>
                    <description>&lt;p&gt;&lt;b&gt;Background:&lt;/b&gt;&#160;There are some libraries that do not want authority records to be purged (IOW hard delete).&#160;&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Requirements:&lt;/b&gt;&lt;/p&gt;
&lt;ul&gt;
	&lt;li&gt;Make soft_delete_ttl_days a tenant configurable setting&lt;/li&gt;
	&lt;li&gt;Default = 7 days&lt;/li&gt;
	&lt;li&gt;Maximum number of days = Never&lt;/li&gt;
	&lt;li&gt;Minimum number of days = 7 days&lt;/li&gt;
	&lt;li&gt;There will be no UI for this setting. Can be set via API with this story.&lt;/li&gt;
	&lt;li&gt;More details are below under&#160;&lt;b&gt;Additional details&lt;/b&gt; section.&#160;&lt;/li&gt;
&lt;/ul&gt;


&lt;p&gt;&lt;b&gt;Use case 1&lt;/b&gt;:&#160;&lt;/p&gt;

&lt;p&gt;Given my tenant is setup to Never purge&lt;/p&gt;

&lt;p&gt;When I delete an authority record&#160;&lt;/p&gt;

&lt;p&gt;Then it should never return in search result&lt;/p&gt;

&lt;p&gt;AND the record and all versions should remain in SRS&lt;/p&gt;

&lt;p&gt;AND if connected mod-inventory storage record should remain too&#160;&lt;/p&gt;

&lt;p&gt;AND Both authority records (mod-inventory-storage and SRS)&#160; should also have the state = Deleted&#160;&lt;/p&gt;

&lt;p&gt;&#160;&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Use case 2&lt;/b&gt;:&#160;&lt;/p&gt;

&lt;p&gt;Given my tenant is setup to purge after 1000 days&lt;/p&gt;

&lt;p&gt;When I delete an authority record&#160;&lt;/p&gt;

&lt;p&gt;Then it should never return in search result&lt;/p&gt;

&lt;p&gt;AND the record and all versions should remain in SRS for 1000 days then purge&lt;/p&gt;

&lt;p&gt;AND if connected mod-inventory storage record should remain for 1000 then purge&lt;/p&gt;

&lt;p&gt;AND Both authority records (mod-inventory-storage and SRS)&#160; should also have the state = Deleted&#160;&lt;/p&gt;

&lt;p&gt;&#160;&lt;/p&gt;
&lt;h2&gt;&lt;a name=&quot;Additionaldetails&quot;&gt;&lt;/a&gt;Additional details&lt;/h2&gt;

&lt;p&gt;Configuration/Settings:&lt;/p&gt;
&lt;ol&gt;
	&lt;li&gt;Where and how can I set the flag NEVER or a custom number of days (UI or via API)?&#160;&lt;b&gt;API only&lt;/b&gt;&#160;&lt;/li&gt;
	&lt;li&gt;Is it common for SRS and Inventory?&#160;&lt;b&gt;Yes - we should not have two different values for deletion. We have one value and it serves to handle authority record stored in mod-inventory-storage and mod-source-record-storage&lt;/b&gt;&#160;&lt;/li&gt;
	&lt;li&gt;Is it applied to all deleted records or selectively?&#160;&lt;b&gt;Not sure what this means but it &lt;ins&gt;applies to authority records&lt;/ins&gt; since we do support a hard delete. Might be a solution to use for for other record types that support hard deletes.&lt;/b&gt;&#160;&lt;/li&gt;
	&lt;li&gt;What should be done with those that were deleted earlier (5 days ago) when configurable soft_delete_ttl_days&#160; changed?&#160;&lt;b&gt;If the setting is changed then it would be ideal to have all records that have not been hard deleted to be updated with the new setting value. We can document this behavior and also provide details in the API response? If the record has been hard deleted then no expectation to recover.&lt;/b&gt;&#160;&lt;/li&gt;
&lt;/ol&gt;


&lt;p&gt;Dependencies:&lt;/p&gt;
&lt;ol&gt;
	&lt;li&gt;Are there any other dependencies on Authority Records (besides in the Inventory Instance and SRS MARC Authority) that we may do not know?&#160; &lt;b&gt;No&lt;/b&gt;&lt;/li&gt;
&lt;/ol&gt;


&lt;p&gt;Data Management:&lt;/p&gt;
&lt;ol&gt;
	&lt;li&gt;Even with soft delete, do all links to authority records also need to be cleaned up through mod-entities-links?&#160;&lt;b&gt;Yes. No change to the following requirements 1.) User can delete a linked authority record 2.) When the linked authority record is deleted then the linked bib field will be unlinked and will display bib field information that was previous linked as editable&lt;/b&gt;&#160;&lt;/li&gt;
&lt;/ol&gt;


&lt;p&gt;Data Usage:&lt;/p&gt;
&lt;ol&gt;
	&lt;li&gt;Are historical SRS data (previous versions, and deleted versions) used in any way now?&#160;&lt;b&gt;I do not know of any&lt;/b&gt;&#160;&lt;/li&gt;
	&lt;li&gt;Do deleted records need to be obtained in a specific manner?&#160;&lt;b&gt;No change from current way we store these records. I assume we store some state that indicates the record is Deleted? If so, I do not see a need for a change unless Raman states there is a need.&lt;/b&gt;&#160;&lt;/li&gt;
	&lt;li&gt;What happens when requesting a record by its direct ID when it was soft deleted? &lt;b&gt;1.)&lt;/b&gt; &lt;b&gt;Depends on how we implement the export of deleted authority records - 
    &lt;span class=&quot;jira-issue-macro&quot; data-jira-key=&quot;MODELINKS-133&quot; &gt;
                &lt;a href=&quot;https://folio-org.atlassian.net/browse/MODELINKS-133&quot; class=&quot;jira-issue-macro-key issue-link&quot;  title=&quot;Via API retrieve Authority UUIDs for data export &quot; &gt;
            &lt;img class=&quot;icon&quot; src=&quot;https://folio-org.atlassian.net/rest/api/2/universal_avatar/view/type/issuetype/avatar/10309?size=medium&quot; /&gt;
            MODELINKS-133
        &lt;/a&gt;
                                                    &lt;span class=&quot;aui-lozenge aui-lozenge-subtle aui-lozenge-current jira-macro-single-issue-export-pdf&quot;&gt;In Review&lt;/span&gt;
            &lt;/span&gt;
 - 2.)&#160; Assuming it is UUID that is called via mod-search then show an API message that this MARC authority has been deleted. The UI message should not change, no results returned message should display.&lt;/b&gt;&lt;/li&gt;
&lt;/ol&gt;
</description>
                <environment></environment>
        <key id="34855">MODELINKS-187</key>
            <summary>BE: Update MARC authority record deletion handling &gt; Make [soft_delete_ttl_day] tenant configurable</summary>
                <type id="10005" iconUrl="https://folio-org.atlassian.net/rest/api/2/universal_avatar/view/type/issuetype/avatar/10309?size=medium">Story</type>
                            <parent id="11927">UXPROD-2944</parent>
                                    <priority id="10002" iconUrl="https://dev.folio.org/assets/jira-priority/jira-p3.svg">P3</priority>
                        <status id="6" iconUrl="https://folio-org.atlassian.net/images/icons/statuses/closed.png" description="The issue is considered finished, the resolution is correct. Issues which are closed can be reopened.">Closed</status>
                    <statusCategory id="3" key="done" colorName="green"/>
                                    <resolution id="10003">Done</resolution>
                                                        <assignee accountid="5eb44b5a96bbcb0b8585c98d">Pavlo Smahin</assignee>
                                                                <reporter accountid="62a96ae7192edb006f9f1bf9">Khalilah Gambrell</reporter>
                                    <labels>
                            <label>back-end</label>
                            <label>epam-spitfire</label>
                            <label>release-notes-required</label>
                            <label>testing</label>
                    </labels>
                <created>Thu, 18 May 2023 00:33:50 +0000</created>
                <updated>Fri, 26 Jan 2024 00:56:53 +0000</updated>
                            <resolved>Fri, 26 Jan 2024 00:56:53 +0000</resolved>
                                                    <fixVersion>3.0.0</fixVersion>
                                        <due></due>
                            <votes>0</votes>
                                    <watches>4</watches>
                                                                <comments>
                                                            <comment id="78511" author="5eb44b5a96bbcb0b8585c98d" created="Fri, 26 May 2023 13:33:42 +0000"  >&lt;p&gt;&lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=62a96ae7192edb006f9f1bf9&quot; class=&quot;user-hover&quot; rel=&quot;62a96ae7192edb006f9f1bf9&quot; data-account-id=&quot;62a96ae7192edb006f9f1bf9&quot; accountid=&quot;62a96ae7192edb006f9f1bf9&quot; rel=&quot;noreferrer&quot;&gt;Khalilah Gambrell&lt;/a&gt;, what does &quot;if applicable&quot; mean? In which cases it could be applicable or not?&lt;/p&gt;</comment>
                                                            <comment id="78512" author="5eb44b5a96bbcb0b8585c98d" created="Fri, 26 May 2023 13:36:05 +0000"  >&lt;p&gt;There is related discoverings exists for instances: &lt;a href=&quot;https://folio-org.atlassian.net/wiki/display/DD/Mark+instance+for+deletion&quot; class=&quot;external-link&quot; rel=&quot;nofollow noreferrer&quot;&gt;https://folio-org.atlassian.net/wiki/display/DD/Mark+instance+for+deletion&lt;/a&gt;&lt;/p&gt;</comment>
                                                            <comment id="78513" author="62a96ae7192edb006f9f1bf9" created="Sun, 28 May 2023 15:44:49 +0000"  >&lt;p&gt;Hey &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=5eb44b5a96bbcb0b8585c98d&quot; class=&quot;user-hover&quot; rel=&quot;5eb44b5a96bbcb0b8585c98d&quot; data-account-id=&quot;5eb44b5a96bbcb0b8585c98d&quot; accountid=&quot;5eb44b5a96bbcb0b8585c98d&quot; rel=&quot;noreferrer&quot;&gt;Pavlo Smahin&lt;/a&gt;&#160;&lt;/p&gt;

&lt;ul&gt;
	&lt;li&gt;I removed applicable and replaced with connected&lt;/li&gt;
	&lt;li&gt;Raman has a new plan that replaces &lt;a href=&quot;https://folio-org.atlassian.net/wiki/display/DD/Mark+instance+for+deletion&quot; class=&quot;external-link&quot; rel=&quot;nofollow noreferrer&quot;&gt;https://folio-org.atlassian.net/wiki/display/DD/Mark+instance+for+deletion&lt;/a&gt;&lt;/li&gt;
&lt;/ul&gt;
</comment>
                                                            <comment id="78514" author="5eb44b5a96bbcb0b8585c98d" created="Thu, 15 Jun 2023 09:30:19 +0000"  >&lt;p&gt;&lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=557058%3Af5509695-6f86-4fae-b27b-2db53dd26b27&quot; class=&quot;user-hover&quot; rel=&quot;557058:f5509695-6f86-4fae-b27b-2db53dd26b27&quot; data-account-id=&quot;557058:f5509695-6f86-4fae-b27b-2db53dd26b27&quot; accountid=&quot;557058:f5509695-6f86-4fae-b27b-2db53dd26b27&quot; rel=&quot;noreferrer&quot;&gt;Kalibek Turgumbayev&lt;/a&gt;, I believe that this required SA work.&lt;br/&gt;
1. Have to be defined the best approach for soft-delete in mod-inventory-storage.&lt;br/&gt;
2. SRS already do a soft delete of MARC authority records and purge them in some time.&lt;br/&gt;
3. Have to be defined how to share soft_delete_ttl_days between SRS and inventory-storage.&lt;/p&gt;</comment>
                                                            <comment id="78515" author="62a96ae7192edb006f9f1bf9" created="Fri, 16 Jun 2023 11:36:37 +0000"  >&lt;p&gt;Hey &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=557058%3Af5509695-6f86-4fae-b27b-2db53dd26b27&quot; class=&quot;user-hover&quot; rel=&quot;557058:f5509695-6f86-4fae-b27b-2db53dd26b27&quot; data-account-id=&quot;557058:f5509695-6f86-4fae-b27b-2db53dd26b27&quot; accountid=&quot;557058:f5509695-6f86-4fae-b27b-2db53dd26b27&quot; rel=&quot;noreferrer&quot;&gt;Kalibek Turgumbayev&lt;/a&gt;&#160; - you may want to discuss approach with &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=557058%3Ab92c545f-a9eb-488e-9d26-fe6b921e4fbb&quot; class=&quot;user-hover&quot; rel=&quot;557058:b92c545f-a9eb-488e-9d26-fe6b921e4fbb&quot; data-account-id=&quot;557058:b92c545f-a9eb-488e-9d26-fe6b921e4fbb&quot; accountid=&quot;557058:b92c545f-a9eb-488e-9d26-fe6b921e4fbb&quot; rel=&quot;noreferrer&quot;&gt;Raman Auramau&lt;/a&gt; as he is working on a platform wide approach for handling deletes and has design for handling instances that could mirror how we address soft-deletes for authority records.&#160;&lt;/p&gt;</comment>
                                                            <comment id="78516" author="5eb44b5a96bbcb0b8585c98d" created="Fri, 16 Jun 2023 12:57:00 +0000"  >&lt;p&gt;&lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=62a96ae7192edb006f9f1bf9&quot; class=&quot;user-hover&quot; rel=&quot;62a96ae7192edb006f9f1bf9&quot; data-account-id=&quot;62a96ae7192edb006f9f1bf9&quot; accountid=&quot;62a96ae7192edb006f9f1bf9&quot; rel=&quot;noreferrer&quot;&gt;Khalilah Gambrell&lt;/a&gt;, several questions based on discussion with Kalibek and Raman:&lt;/p&gt;

&lt;p&gt;Configuration/Settings:&lt;/p&gt;
&lt;ol&gt;
	&lt;li&gt;Where and how can I set the flag NEVER or a custom number of days (UI or via API)?&lt;/li&gt;
	&lt;li&gt;Is it common for SRS and Inventory?&lt;/li&gt;
	&lt;li&gt;Is it applied to all deleted records or selectively?&lt;/li&gt;
	&lt;li&gt;What should be done with those that were deleted earlier (5 days ago) when configurable soft_delete_ttl_days&#160; changed?&lt;/li&gt;
&lt;/ol&gt;


&lt;p&gt;Dependencies:&lt;/p&gt;
&lt;ol&gt;
	&lt;li&gt;Are there any other dependencies on Authority Records (besides in the Inventory Instance and SRS MARC Authority) that we may do not know?&lt;/li&gt;
&lt;/ol&gt;


&lt;p&gt;Data Management:&lt;/p&gt;
&lt;ol&gt;
	&lt;li&gt;Even with soft delete, do all links to authority records also need to be cleaned up through mod-entities-links?&lt;/li&gt;
&lt;/ol&gt;


&lt;p&gt;Data Usage:&lt;/p&gt;
&lt;ol&gt;
	&lt;li&gt;Are historical SRS data (previous versions, and deleted versions) used in any way now?&lt;/li&gt;
	&lt;li&gt;Do deleted records need to be obtained in a specific manner?&lt;/li&gt;
	&lt;li&gt;What happens when requesting a record by its direct ID when it was soft deleted?&lt;/li&gt;
&lt;/ol&gt;
</comment>
                                                            <comment id="78517" author="62a96ae7192edb006f9f1bf9" created="Sun, 18 Jun 2023 14:03:01 +0000"  >&lt;p&gt;&lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=5eb44b5a96bbcb0b8585c98d&quot; class=&quot;user-hover&quot; rel=&quot;5eb44b5a96bbcb0b8585c98d&quot; data-account-id=&quot;5eb44b5a96bbcb0b8585c98d&quot; accountid=&quot;5eb44b5a96bbcb0b8585c98d&quot; rel=&quot;noreferrer&quot;&gt;Pavlo Smahin&lt;/a&gt; - added details to the user story.&#160;&lt;/p&gt;</comment>
                                                            <comment id="78518" author="712020:79f3369a-5acf-46b0-ba9b-37a802c63526" created="Thu, 5 Oct 2023 09:06:07 +0000"  >&lt;p&gt;Should be implemented after &quot;Authority delete&quot; feature. Clarify if this should be a tenant initialization parameter&lt;/p&gt;</comment>
                                                            <comment id="78519" author="62a96ae7192edb006f9f1bf9" created="Tue, 17 Oct 2023 14:56:29 +0000"  >&lt;p&gt;Per October 16th discussion: May just support an environment variable as only one library is requesting the need to keep deleted authority records forever. Will be further defined in technical design.&#160;&lt;/p&gt;

&lt;p&gt;cc: &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=557058%3Af5509695-6f86-4fae-b27b-2db53dd26b27&quot; class=&quot;user-hover&quot; rel=&quot;557058:f5509695-6f86-4fae-b27b-2db53dd26b27&quot; data-account-id=&quot;557058:f5509695-6f86-4fae-b27b-2db53dd26b27&quot; accountid=&quot;557058:f5509695-6f86-4fae-b27b-2db53dd26b27&quot; rel=&quot;noreferrer&quot;&gt;Kalibek Turgumbayev&lt;/a&gt; and &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=5eb44b5a96bbcb0b8585c98d&quot; class=&quot;user-hover&quot; rel=&quot;5eb44b5a96bbcb0b8585c98d&quot; data-account-id=&quot;5eb44b5a96bbcb0b8585c98d&quot; accountid=&quot;5eb44b5a96bbcb0b8585c98d&quot; rel=&quot;noreferrer&quot;&gt;Pavlo Smahin&lt;/a&gt; and &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=712020%3A79f3369a-5acf-46b0-ba9b-37a802c63526&quot; class=&quot;user-hover&quot; rel=&quot;712020:79f3369a-5acf-46b0-ba9b-37a802c63526&quot; data-account-id=&quot;712020:79f3369a-5acf-46b0-ba9b-37a802c63526&quot; accountid=&quot;712020:79f3369a-5acf-46b0-ba9b-37a802c63526&quot; rel=&quot;noreferrer&quot;&gt;Viacheslav Kolesnyk&lt;/a&gt;&#160;&lt;/p&gt;</comment>
                                                            <comment id="78520" author="62a96ae7192edb006f9f1bf9" created="Thu, 26 Oct 2023 14:36:49 +0000"  >&lt;p&gt;Hey &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=5eb44b5a96bbcb0b8585c98d&quot; class=&quot;user-hover&quot; rel=&quot;5eb44b5a96bbcb0b8585c98d&quot; data-account-id=&quot;5eb44b5a96bbcb0b8585c98d&quot; accountid=&quot;5eb44b5a96bbcb0b8585c98d&quot; rel=&quot;noreferrer&quot;&gt;Pavlo Smahin&lt;/a&gt;&#160; - Can I close this story?&lt;/p&gt;</comment>
                                                            <comment id="78521" author="712020:5a7f6289-a5b2-41a9-ad26-18a61419c15c" created="Wed, 10 Jan 2024 14:17:41 +0000"  >&lt;p&gt;During testing on &lt;a href=&quot;https://folio-dev-spitfire-diku.ci.folio.org/&quot; class=&quot;external-link&quot; rel=&quot;nofollow noreferrer&quot;&gt;https://folio-dev-spitfire-diku.ci.folio.org/&lt;/a&gt;, we figured out that the following error appears when module tries to get changed &quot;retentionInDays&quot; value from endpoint &quot;/settings/entries&quot;.&lt;br/&gt;
Here is the SRS UUIDs of deleted records:&lt;br/&gt;
1) 876f5738-84db-4a7e-af0a-feb5d99a4f79&lt;br/&gt;
2) a45799a7-a878-4d37-8511-7ff0b8ec7d4a&lt;br/&gt;
Logs: &lt;span class=&quot;nobr&quot;&gt;&lt;a href=&quot;/rest/api/3/attachment/content/25379&quot; title=&quot;mod-entities-links-8d5667466-kr48l_mod-entities-links.log attached to MODELINKS-187&quot; data-attachment-type=&quot;file&quot; data-attachment-name=&quot;mod-entities-links-8d5667466-kr48l_mod-entities-links.log&quot; data-media-services-type=&quot;file&quot; data-media-services-id=&quot;c7fab91b-3034-49d0-b5a1-d8364665dbe7&quot; rel=&quot;noreferrer&quot;&gt;mod-entities-links-8d5667466-kr48l_mod-entities-links.log&lt;sup&gt;&lt;img class=&quot;rendericon&quot; src=&quot;/images/icons/link_attachment_7.gif&quot; height=&quot;7&quot; width=&quot;7&quot; align=&quot;absmiddle&quot; alt=&quot;&quot; border=&quot;0&quot;/&gt;&lt;/sup&gt;&lt;/a&gt;&lt;/span&gt;&lt;br/&gt;
Time of records deletion was: 2024-01-09 11:39&lt;br/&gt;
cc: &lt;a href=&quot;https://folio-org.atlassian.net/secure/ViewProfile.jspa?accountId=5eb44b5a96bbcb0b8585c98d&quot; class=&quot;user-hover&quot; rel=&quot;5eb44b5a96bbcb0b8585c98d&quot; data-account-id=&quot;5eb44b5a96bbcb0b8585c98d&quot; accountid=&quot;5eb44b5a96bbcb0b8585c98d&quot; rel=&quot;noreferrer&quot;&gt;Pavlo Smahin&lt;/a&gt;&#160;&lt;/p&gt;
&lt;div class=&quot;code panel&quot; style=&quot;border-width: 1px;&quot;&gt;&lt;div class=&quot;codeContent panelContent&quot;&gt;
&lt;pre class=&quot;code-java&quot;&gt;
Caused by: feign.FeignException$InternalServerError: [500 Internal Server Error] during [GET] to [http:&lt;span class=&quot;code-comment&quot;&gt;//settings/entries?query=scope%3Dauthority-storage%2520AND%2520key%3Dauthority-archives-expiration&amp;amp;limit=10000] [SettingsClient#getSettingsEntries(&lt;span class=&quot;code-object&quot;&gt;String&lt;/span&gt;,&lt;span class=&quot;code-object&quot;&gt;int&lt;/span&gt;)]: [Unsupported CQL index: authority-storage%20AND%20key]&lt;/span&gt;&lt;/pre&gt;
&lt;/div&gt;&lt;/div&gt;</comment>
                                                            <comment id="78522" author="712020:5a7f6289-a5b2-41a9-ad26-18a61419c15c" created="Thu, 11 Jan 2024 10:32:07 +0000"  >&lt;p&gt;Re-tested on &lt;a href=&quot;https://folio-dev-spitfire-diku.ci.folio.org/&quot; class=&quot;external-link&quot; rel=&quot;nofollow noreferrer&quot;&gt;https://folio-dev-spitfire-diku.ci.folio.org/&lt;/a&gt; after Pavlo&apos;s fix - works as expected&lt;br/&gt;
See test results below:&lt;br/&gt;
&lt;b&gt;Test 1:&lt;/b&gt;&lt;br/&gt;
1) &quot;RetentionInDays&quot; parameter was set for 1 day (that means that 1 day from MARC authority record deletion record should be deleted from &quot;SRS&quot; module).&lt;br/&gt;
See attached screenshot:&lt;br/&gt;
&lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;a id=&quot;25378_thumb&quot; href=&quot;/rest/api/3/attachment/content/25378&quot; title=&quot;MODSOURCE-638_retention_days_is_set_before_delete.png&quot; file-preview-type=&quot;image&quot; file-preview-id=&quot;25378&quot; file-preview-title=&quot;MODSOURCE-638_retention_days_is_set_before_delete.png&quot;&gt;&lt;jira-attachment-thumbnail url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25378?default=false&quot; jira-url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25378&quot; filename=&quot;MODSOURCE-638_retention_days_is_set_before_delete.png&quot;&gt;&lt;img src=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25378&quot; data-attachment-name=&quot;MODSOURCE-638_retention_days_is_set_before_delete.png&quot; data-attachment-type=&quot;thumbnail&quot; data-media-services-id=&quot;6922f953-7af2-47cb-90a5-83d22b0819ee&quot; data-media-services-type=&quot;file&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/jira-attachment-thumbnail&gt;&lt;/a&gt;&lt;/span&gt;&lt;br/&gt;
2) One &quot;MARC authority&quot; record (with &quot;UUID&quot; = a45799a7-a878-4d37-8511-7ff0b8ec7d4a) was linked with &quot;MARC bib&quot; record.&lt;br/&gt;
See attached screenshots:&lt;br/&gt;
&lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;a id=&quot;25368_thumb&quot; href=&quot;/rest/api/3/attachment/content/25368&quot; title=&quot;MODSOURCE-638_authority_record_linked_before_delete.png&quot; file-preview-type=&quot;image&quot; file-preview-id=&quot;25368&quot; file-preview-title=&quot;MODSOURCE-638_authority_record_linked_before_delete.png&quot;&gt;&lt;jira-attachment-thumbnail url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25368?default=false&quot; jira-url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25368&quot; filename=&quot;MODSOURCE-638_authority_record_linked_before_delete.png&quot;&gt;&lt;img src=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25368&quot; data-attachment-name=&quot;MODSOURCE-638_authority_record_linked_before_delete.png&quot; data-attachment-type=&quot;thumbnail&quot; data-media-services-id=&quot;15201abf-4127-4baa-8208-cbdca31de9a1&quot; data-media-services-type=&quot;file&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/jira-attachment-thumbnail&gt;&lt;/a&gt;&lt;/span&gt; &lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;a id=&quot;25375_thumb&quot; href=&quot;/rest/api/3/attachment/content/25375&quot; title=&quot;MODSOURCE-638_instance_links_before_delete.png&quot; file-preview-type=&quot;image&quot; file-preview-id=&quot;25375&quot; file-preview-title=&quot;MODSOURCE-638_instance_links_before_delete.png&quot;&gt;&lt;jira-attachment-thumbnail url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25375?default=false&quot; jira-url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25375&quot; filename=&quot;MODSOURCE-638_instance_links_before_delete.png&quot;&gt;&lt;img src=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25375&quot; data-attachment-name=&quot;MODSOURCE-638_instance_links_before_delete.png&quot; data-attachment-type=&quot;thumbnail&quot; data-media-services-id=&quot;557ed29b-90db-491f-a9f4-56f49545606c&quot; data-media-services-type=&quot;file&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/jira-attachment-thumbnail&gt;&lt;/a&gt;&lt;/span&gt;&lt;br/&gt;
3) One linked &quot;MARC authority&quot; record and one not linked record (with &quot;UUID&quot; = 876f5738-84db-4a7e-af0a-feb5d99a4f79) were deleted. Link was deleted automatically in the same moment.&lt;br/&gt;
See attached screenshots:&lt;br/&gt;
&lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;a id=&quot;25377_thumb&quot; href=&quot;/rest/api/3/attachment/content/25377&quot; title=&quot;MODSOURCE-638_instance_links_right_after_delete.png&quot; file-preview-type=&quot;image&quot; file-preview-id=&quot;25377&quot; file-preview-title=&quot;MODSOURCE-638_instance_links_right_after_delete.png&quot;&gt;&lt;jira-attachment-thumbnail url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25377?default=false&quot; jira-url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25377&quot; filename=&quot;MODSOURCE-638_instance_links_right_after_delete.png&quot;&gt;&lt;img src=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25377&quot; data-attachment-name=&quot;MODSOURCE-638_instance_links_right_after_delete.png&quot; data-attachment-type=&quot;thumbnail&quot; data-media-services-id=&quot;17e90736-05fe-4352-a9b9-7362316bed14&quot; data-media-services-type=&quot;file&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/jira-attachment-thumbnail&gt;&lt;/a&gt;&lt;/span&gt; &lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;a id=&quot;25371_thumb&quot; href=&quot;/rest/api/3/attachment/content/25371&quot; title=&quot;MODSOURCE-638_authority_record_not_linked_SRS_right_after_delete.png&quot; file-preview-type=&quot;image&quot; file-preview-id=&quot;25371&quot; file-preview-title=&quot;MODSOURCE-638_authority_record_not_linked_SRS_right_after_delete.png&quot;&gt;&lt;jira-attachment-thumbnail url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25371?default=false&quot; jira-url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25371&quot; filename=&quot;MODSOURCE-638_authority_record_not_linked_SRS_right_after_delete.png&quot;&gt;&lt;img src=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25371&quot; data-attachment-name=&quot;MODSOURCE-638_authority_record_not_linked_SRS_right_after_delete.png&quot; data-attachment-type=&quot;thumbnail&quot; data-media-services-id=&quot;8802554e-5d55-4a96-bb33-7b3bd8a66d72&quot; data-media-services-type=&quot;file&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/jira-attachment-thumbnail&gt;&lt;/a&gt;&lt;/span&gt; &lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;a id=&quot;25367_thumb&quot; href=&quot;/rest/api/3/attachment/content/25367&quot; title=&quot;MODSOURCE-638_authority_record_linked_SRS_right_after_delete.png&quot; file-preview-type=&quot;image&quot; file-preview-id=&quot;25367&quot; file-preview-title=&quot;MODSOURCE-638_authority_record_linked_SRS_right_after_delete.png&quot;&gt;&lt;jira-attachment-thumbnail url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25367?default=false&quot; jira-url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25367&quot; filename=&quot;MODSOURCE-638_authority_record_linked_SRS_right_after_delete.png&quot;&gt;&lt;img src=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25367&quot; data-attachment-name=&quot;MODSOURCE-638_authority_record_linked_SRS_right_after_delete.png&quot; data-attachment-type=&quot;thumbnail&quot; data-media-services-id=&quot;9819075b-e16f-4753-8555-8413fc006710&quot; data-media-services-type=&quot;file&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/jira-attachment-thumbnail&gt;&lt;/a&gt;&lt;/span&gt;&lt;br/&gt;
4) Two days after records deletion, there are no deleted record in &quot;SRS&quot; module.|&lt;br/&gt;
See attached screenshots:&lt;br/&gt;
&lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;a id=&quot;25373_thumb&quot; href=&quot;/rest/api/3/attachment/content/25373&quot; title=&quot;MODSOURCE-638_authority_record_not_linked_deleted_from_SRS_ater_2_days.png&quot; file-preview-type=&quot;image&quot; file-preview-id=&quot;25373&quot; file-preview-title=&quot;MODSOURCE-638_authority_record_not_linked_deleted_from_SRS_ater_2_days.png&quot;&gt;&lt;jira-attachment-thumbnail url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25373?default=false&quot; jira-url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25373&quot; filename=&quot;MODSOURCE-638_authority_record_not_linked_deleted_from_SRS_ater_2_days.png&quot;&gt;&lt;img src=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25373&quot; data-attachment-name=&quot;MODSOURCE-638_authority_record_not_linked_deleted_from_SRS_ater_2_days.png&quot; data-attachment-type=&quot;thumbnail&quot; data-media-services-id=&quot;80487003-7820-47e0-866c-7931950a32e9&quot; data-media-services-type=&quot;file&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/jira-attachment-thumbnail&gt;&lt;/a&gt;&lt;/span&gt; &lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;a id=&quot;25369_thumb&quot; href=&quot;/rest/api/3/attachment/content/25369&quot; title=&quot;MODSOURCE-638_authority_record_linked_deleted_from_SRS_after_2_days.png&quot; file-preview-type=&quot;image&quot; file-preview-id=&quot;25369&quot; file-preview-title=&quot;MODSOURCE-638_authority_record_linked_deleted_from_SRS_after_2_days.png&quot;&gt;&lt;jira-attachment-thumbnail url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25369?default=false&quot; jira-url=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25369&quot; filename=&quot;MODSOURCE-638_authority_record_linked_deleted_from_SRS_after_2_days.png&quot;&gt;&lt;img src=&quot;https://folio-org.atlassian.net/rest/api/3/attachment/thumbnail/25369&quot; data-attachment-name=&quot;MODSOURCE-638_authority_record_linked_deleted_from_SRS_after_2_days.png&quot; data-attachment-type=&quot;thumbnail&quot; data-media-services-id=&quot;e4169d16-2c2f-4427-91f5-67f23391407c&quot; data-media-services-type=&quot;file&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/jira-attachment-thumbnail&gt;&lt;/a&gt;&lt;/span&gt;&lt;/p&gt;

&lt;p&gt;&#160;&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Test 2 (ECS):&lt;/b&gt;&lt;br/&gt;
1) &quot;RetentionInDays&quot; parameter was set for 1 day in Member tenant (College)&#160;&lt;br/&gt;
&quot;RetentionInDays&quot; parameter was not changed, in Central tenant (Consortium)&#160;&lt;br/&gt;
See attached screenshots:&lt;br/&gt;
&lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;img src=&quot;/rest/api/3/attachment/content/25365&quot; height=&quot;365&quot; width=&quot;540&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/span&gt;&lt;br/&gt;
&lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;img src=&quot;/rest/api/3/attachment/content/25357&quot; height=&quot;367&quot; width=&quot;543&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/span&gt;&lt;/p&gt;

&lt;p&gt;2) Two linked &quot;MARC authority&quot; records (Local and Shared) exist.&lt;br/&gt;
See attached screenshots:&lt;br/&gt;
&lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;img src=&quot;/rest/api/3/attachment/content/25364&quot; height=&quot;431&quot; width=&quot;797&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/span&gt;&lt;/p&gt;

&lt;p&gt;&lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;img src=&quot;/rest/api/3/attachment/content/25361&quot; height=&quot;562&quot; width=&quot;1044&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/span&gt;&lt;/p&gt;

&lt;p&gt;3) Both records were deleted.&lt;br/&gt;
See attached screenshots:&lt;br/&gt;
&lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;img src=&quot;/rest/api/3/attachment/content/25359&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/span&gt;&lt;/p&gt;

&lt;p&gt;&lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;img src=&quot;/rest/api/3/attachment/content/25363&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/span&gt;&lt;/p&gt;

&lt;p&gt;4) After 2 days only local &quot;MARC authority&quot; record is deleted from &quot;SRS &quot; module&lt;br/&gt;
See attached screenshots:&lt;br/&gt;
&lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;img src=&quot;/rest/api/3/attachment/content/25360&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/span&gt;&lt;/p&gt;

&lt;p&gt;&#160;&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Test 3&lt;/b&gt; &lt;b&gt;(ECS):&lt;/b&gt;&lt;br/&gt;
1) For test, used the same shared &quot;MARC authority&quot; as was used for Test 2 (&quot;SRS UUID&quot; = f0352496-2ff3-4bd1-9323-08bd23fa2a38)&lt;br/&gt;
&quot;RetentionInDays&quot; parameter was set to 10 days in Member tenant (College)&#160;&lt;br/&gt;
&quot;RetentionInDays&quot; parameter was set to 1 day, in Central tenant (Consortium)&#160;&lt;br/&gt;
See attached screenshots:&lt;br/&gt;
&lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;img src=&quot;/rest/api/3/attachment/content/25366&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/span&gt;&lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;img src=&quot;/rest/api/3/attachment/content/25356&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/span&gt;&lt;/p&gt;

&lt;p&gt;2) Right after &quot;RetentionInDays&quot; parameter to &quot;1&quot; day in Central tenant, shared record was deleted from &quot;SRS&quot; module, because it was deleted on UI 2 days ago.&#160;&lt;br/&gt;
&quot;RetentionInDays&quot; parameter to &quot;1&quot; day in Central tenant - doesn&apos;t affect &quot;Local&quot; records from member tenants.&lt;br/&gt;
&lt;b&gt;Note:&lt;/b&gt; deletion happened in the same moment because &quot;trigger&quot; which checks records deletion date and current &quot;RetentionInDays&quot; parameter was set to &quot;1&quot; min on Rancher env. By default, &quot;trigger&quot; value will be &quot;1&quot; day.&lt;br/&gt;
&lt;span class=&quot;image-wrap&quot; style=&quot;&quot;&gt;&lt;img src=&quot;/rest/api/3/attachment/content/25358&quot; style=&quot;border: 0px solid black&quot; /&gt;&lt;/span&gt;&lt;/p&gt;</comment>
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