Files App (UXPROD-597)

[UXPROD-911] Files App Created: 13/Jun/18  Updated: 07/Dec/21

Status: Open
Project: UX Product
Components: None
Affects versions: None
Fix versions: None
Parent: Files App

Type: New Feature Priority: P3
Reporter: Cate Boerema (Inactive) Assignee: Unassigned
Resolution: Unresolved Votes: 1
Labels: automation_and_workflows, crossplatform, data-import
Remaining Estimate: Not Specified
Time Spent: Not Specified
Original estimate: Not Specified

Issue links:
Relates
relates to UXPROD-919 Universal Search App (Search Across A... Open
relates to STCOM-438 Support a file-upload component on an... Closed
relates to UX-260 New/Edit Detail Record: File Upload C... Closed
Epic Link: Files App
Front End Estimate: XL < 15 days
Front End Estimator: Jakub Skoczen
Back End Estimate: XXL < 30 days
Back End Estimator: Jakub Skoczen
Rank: Chalmers (Impl Aut 2019): R4
Rank: Chicago (MVP Sum 2020): R4
Rank: Cornell (Full Sum 2021): R4
Rank: Duke (Full Sum 2021): R4
Rank: 5Colleges (Full Jul 2021): R4
Rank: FLO (MVP Sum 2020): R4
Rank: GBV (MVP Sum 2020): R4
Rank: hbz (TBD): R1
Rank: Hungary (MVP End 2020): R1
Rank: Lehigh (MVP Summer 2020): R4
Rank: Leipzig (Full TBD): R1
Rank: Leipzig (ERM Aut 2019): R1
Rank: TAMU (MVP Jan 2021): R2
Rank: U of AL (MVP Oct 2020): R4

 Description   

The files app will support

  • upload a file(s) from his/her desktop
  • attach an uploaded file(s) to a Folio record (e.g. User Record, License Record)
  • store uploaded file(s) in a central location
  • export uploaded file(s)

This app has no relationship at this time with the Data Import app. This app is simply to upload files and attach to a Folio record.



 Comments   
Comment by Ann-Marie Breaux (Inactive) [ 20/Jun/18 ]

Cate Boerema Might be related to batch import, though also perhaps broader. We're envisioning a need for a staging area for incoming files, once they've been downloaded or picked up via FTP or whatever. Ideally, we'd store a copy of the original file, in case it needs to be referred back to.

Comment by Cate Boerema (Inactive) [ 21/Jun/18 ]

Ann-Marie Breaux, yes, I think this could augment the batch import, but it is definitely intended to be broader. I don't want to make batch import dependent on this feature, but I could certainly see some of the work you do on batch import as the technical foundation for the more general Files App. Something to keep in mind when discussion batch import with the developers.

Comment by Björn Muschall [ 13/Jul/18 ]

Cate Boerema Is it intended to link uploaded files to a specific resource/record, for example a license text as PDF to the corresponding license record? And would this PDF then be accessible at the record itself via a link?

Comment by Cate Boerema (Inactive) [ 13/Jul/18 ]

Hi Björn Muschall. We have some separate features captured for the simple attachment of files to records such as UXPROD-35 Draft (for Users). I don't see one for Licenses yet. If that seems like a priority, Owen Stephens, the PO for Licenses would be the guy to talk to.

The Files app does more than just allow the attachment of files to records. It is a central repository for all files uploaded or generated by FOLIO. Files app would be a single place you could go if you wanted to view and search all files (as opposed to having to first find your user or license or whatever other kind of record and view the attached files from there).

Comment by Björn Muschall [ 13/Jul/18 ]

Thanks for the explanation, sounds great.

Comment by Julian Ladisch [ 13/Jul/18 ]

"a central repository for all files uploaded or generated by FOLIO" is the opposite of FOLIO's microservices-like architecture design (that includes storage).

In addition, if there is a need for a cross-app search then I would like to search in data fields as well, not only in files.

Comment by Cate Boerema (Inactive) [ 13/Jul/18 ]

"a central repository for all files uploaded or generated by FOLIO" is the opposite of FOLIO's microservices-like architecture design (that includes storage).

Jakub Skoczen is familiar with the designs for this feature. Maybe he can put your mind at ease.

In addition, if there is a need for a cross-app search then I would like to search in data fields as well, not only in files.

There's an app planned for that too: UXPROD-858 Open

Adding Filip Jakobsen who is the designer for this, as I am sure he can do a better job of explaining the vision than I can.

Comment by Khalilah Gambrell [ 20/Nov/18 ]

I believe the work Folijet is doing to support uploading a file for data-import will be the first step. The plan is Folijet will build a component and then that component will be updated by stripes to be a shared component.

Comment by Kristin Martin [ 16/Apr/19 ]

It would be helpful to have specific use cases for the Files app. If we are understanding correctly, attaching files to particular records within FOLIO should be described in separate Jiras.

Comment by Anne L. Highsmith [ 22/Apr/19 ]

TAMU has rated this issue go-live because we're assuming that the ability to load files from the desktop into the data import app requires the files app. Please clarify how files will be loaded into data import if NOT using the files app. Depending on the clarification, TAMU might change its ranking.

Comment by Khalilah Gambrell [ 23/Apr/19 ]

Hey Anne L. Highsmith, this app only supports loading a file from the desktop, attaching the file to a record, and storing that file in a central location. The Data import app supports the functionality you outlined in your comment. cc: Ann-Marie Breaux

Comment by Anne L. Highsmith [ 29/Apr/19 ]

Howdy, Khalilah Gambrell. Based on the clarification, TAMU would rank this feature can wait up to a quarter after go live.

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