Invoicing functionality that FOLIO needs to stay competitive
(UXPROD-3439)
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| Status: | Draft |
| Project: | UX Product |
| Components: | None |
| Affects versions: | None |
| Fix versions: | Umbrellaleaf (R2 2025) | Parent: | Invoicing functionality that FOLIO needs to stay competitive |
| Type: | New Feature | Priority: | P3 |
| Reporter: | Joseph Reimers | Assignee: | Joseph Reimers |
| Resolution: | Unresolved | Votes: | 0 |
| Labels: | ecs, lc-priority6, loc | ||
| Remaining Estimate: | Not Specified | ||
| Time Spent: | Not Specified | ||
| Original estimate: | Not Specified | ||
| Issue links: |
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| Potential Workaround: | Joe Reimers - this process can currently be accomplished manually via library staff from within FOLIO. | ||||||||
| Epic Link: | Invoicing functionality that FOLIO needs to stay competitive | ||||||||
| Front End Estimate: | Large < 10 days | ||||||||
| Front End Estimator: | Khalilah Gambrell | ||||||||
| Front-End Confidence factor: | 20% | ||||||||
| Back End Estimate: | XL < 15 days | ||||||||
| Back End Estimator: | Khalilah Gambrell | ||||||||
| Back-End Confidence factor: | 20% | ||||||||
| Development Team: | Thunderjet | ||||||||
| PO Rank: | 0 | ||||||||
| Description |
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Current situation or problem: Many libraries integrate with third-party accounts payable (AP) systems (such as Banner, Momentum, etc.) When these systems retrieve voucher information from the FOLIO system, particularly via API call from the AP system, they need to update voucher and other related payment information within FOLIO to reflect changes in exchange rate, status, invoice status and other related fields. This process is currently a manual process within FOLIO, and relies on library staff outputting vouchers to AP systems rather than permitting AP systems to retrieve vouchers ready for payment. Within a multitenant consortium, this functionality should be configurable per tenant. In scope
Out of scope Use case(s) A library relies on a third-party accounts payable system for payment of invoices. This accounts payable system pulls vouchers that are ready for payment from the FOLIO system. The accounts payable system then sends the FOLIO system updates via API to indicate that the voucher has been processed, the exchange rate updated (if needed) and the invoice paid. Proposed solution/stories Links to additional info Questions Do we want to update Order/POL status as well? |