Interact with external financial or eProcurement systems to process payments and credit (UXPROD-1145)

[UXPROD-3552] Update voucher data and Invoice status via external systems Created: 09/Feb/22  Updated: 04/Jan/24

Status: Draft
Project: UX Product
Components: None
Affects versions: None
Fix versions: Umbrellaleaf (R2 2025)
Parent: Interact with external financial or eProcurement systems to process payments and credit

Type: New Feature Priority: P3
Reporter: Dennis Bridges Assignee: Dennis Bridges
Resolution: Unresolved Votes: 0
Labels: LC4, acquisitions, loc, voucher
Remaining Estimate: Not Specified
Time Spent: Not Specified
Original estimate: Not Specified

Issue links:
Cloners
clones UXPROD-2417 Export batch vouchers based on schedu... In Refinement
Release: Umbrellaleaf (R2 2025)
Epic Link: Interact with external financial or eProcurement systems to process payments and credit
Front End Estimate: Medium < 5 days
Front End Estimator: Khalilah Gambrell
Front-End Confidence factor: 20%
Back End Estimate: Large < 10 days
Back End Estimator: Khalilah Gambrell
Back-End Confidence factor: 20%
Development Team: Thunderjet
PO Rank: 125
Rank: Cornell (Full Sum 2021): R1
Rank: Duke (Full Sum 2021): R4
Showstopper for Summer 2021 Implementers?: No

 Description   

Note: This is a followup to UXPROD-2417 In Refinement to complete the envisioned voucher export workflow.

Overview:

FOLIO generates batch vouchers for approved invoices at a certain time interval and uploads them to a location for external systems to retrieve for payment. That system should be able to return information about payments that have been made for those vouchers including the accurate exchange rate and transition their status from "Awaiting payment" to "Paid". Completing the invoice workflow automatically.

Use cases:

(Scope split out to UXPROD-2417 In Refinement )
Librarian wants batch voucher created automatically at a set time each day/week/month.
Librarian does not need to supervise the creation of the batch file or approve it etc.
Accounting system is configured to retrieve voucher information from ftp server at a certain time each day for payments to be processed the following day. In order to be sure the information will be there librarian wants the batch exports created on a timer.

To remove the burden of users needing to set invoices to paid the system should allow external systems with the appropriate credentials to do this automatically with a list of voucher numbers or vendor invoice numbers

Proposed approach:

Each bach group will have its own schedule settings UXPROD-2417 In Refinement
Export will run automatically at that time and file will upload to server if ftp details are configured - UXPROD-2417 In Refinement
Edge APIs will regulate access of external systems to mod-invoice for performing specific functions


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