[UXPROD-3487] Staff suppressed inventory records should be kept hidden until requested by the user (mod-search) Created: 07/Jan/22  Updated: 01/Dec/23  Resolved: 01/Dec/23

Status: Closed
Project: UX Product
Components: None
Affects versions: None
Fix versions: None

Type: New Feature Priority: P3
Reporter: Holly Mistlebauer Assignee: Ryan Taylor
Resolution: Duplicate Votes: 0
Labels: cornell-access-services, elastic-search, performance, ryan-a-m, support
Remaining Estimate: Not Specified
Time Spent: Not Specified
Original estimate: Not Specified

Issue links:
Duplicate
duplicates UXPROD-4303 Set instance/bib record for deletion In Progress
Relates
relates to MODINV-167 Handle "Inventory: View instance reco... Closed
relates to UIIN-2596 Inventory - Staff suppress facet - de... In Refinement
Release: Not For Release
Development Team: Spitfire
PO Rank: 0
Rank: Cornell (Full Sum 2021): R3

 Description   

Background
In mid-October 2021, Holly was asked by Cornell University Library to review various issues discovered by CUL Access Services staff while using FOLIO. Holly met with various individuals at Olin and Mann libraries and produced the CORNELL ACCESS SERVICES FOLIO OBSERVATIONS & SUGGESTIONS document, which is available at https://docs.google.com/document/d/1lwnZpkiw7G0c3EyObRRnjuV6XVMcFNK1lWUG952sFgI/edit?usp=sharing. This feature is ISSUE #15 from that document and has a priority of NOT AS IMPORTANT.

Overview
The default for Inventory is to show also staff suppressed records. In most cases the user does not want to see staff suppressed records. Staff suppressed records should be kept hidden until requested by the user.

Contact(s)
Tom Trutt
Wendy Wilcox



 Comments   
Comment by Brooks Travis [ 01/Feb/22 ]

Could this be as straightforward as removing the "no" checkbox from "Staff suppress" and ("no" should be the default) and only display the "staff suppress" filter, at all, if the user has permission to view staff suppressed records (change "Yes" to "Show")? This would be the ONLY place that permission matters. If you come to a record through another means (eg. a link from another record, like a loan or order record) then it would load normally. It just wouldn't show up in search.

Comment by Charlotte Whitt [ 14/Feb/22 ]

Khalilah Gambrell - this is listed as a feature for Prokopovych, but I'd like to get the say on this from Falcon or your team, for us to figure out the best solution so we do not set the performance at risk.

CC: Michal Kuklis

Comment by Charlotte Whitt [ 10/Mar/22 ]

Thomas Trutt Wendy Wilcox Holly Mistlebauer - this feature is talking about 'Suppressed records' - but for instance records we have two situation of Suppressed:

  1. Suppress from discovery
  2. Staff suppress

So are you talking about both states 1) + 2) , or only 1) or 2)
My thinking would be that excluding Staff suppress would be the required change, and these records would of course only be viewable for users who have the permission to view records being Staff suppress [yes]

Comment by Thomas Trutt [ 10/Mar/22 ]

Charlotte Whitt Sorry for the confusion. this issue is indeed talking about  2) Staff suppress. 

I spoke with Jenn Colt and lew235 for clarification on how we would like this to function.

  • If the user does not have the permission to view records being Staff suppress [no]
    • Hide items marked as  Staff suppress [yes]
    • Hide the facet Staff suppress
  • If the user has the permission to view records being Staff suppress [yes]
    • Show/include by default items marked as Staff suppress [yes]
    • Show the facet Staff suppress

 

Comment by Christie Thomas [ 10/Mar/22 ]

It is our expectation at Chicago that was intended as a flag  be suppressed from the Inventory View by default and that one would need to use the filter to select to display these records. Otherwise staff would need remember to select the filter to remove staff suppressed records from the search. It would be good to understand what the intention is otherwise, we may need to use other means of dealing with records that we want to have suppressed from the inventory search results by default. (Is there another solution for that in FOLIO?)

Comment by Thomas Trutt [ 11/Mar/22 ]

Christie Thomas so it would be kind of the same as here at Cornell except for staff with the ' view records being Staff suppress [yes]' permission they still wouldn't see suppressed records unless they selected the option from the facet.  For all other users, these items would not be shown and they would not have the option to show them. Is that correct?  I think the thought here was that this permission would be assigned to a limited number of users, and those users would want to see suppressed materials to scan for mistakes.

Comment by Charlotte Whitt [ 14/Mar/22 ]

Khalilah Gambrell is this work we can expect to solve for Morning Glory? See my comment on 2/14/2022. I believe it will require mod-search work to be done as well. Right now I'll mark the feature as Blocked.

Comment by Khalilah Gambrell [ 14/Mar/22 ]

Charlotte Whitt, I am unsure because I believe Magda stated this required Architect to review. 

Comment by Charlotte Whitt [ 14/Mar/22 ]

All good Khalilah Gambrell. I'll wait for Magda Zacharska's input of the this.

Comment by Christie Thomas [ 15/Mar/22 ]

Thomas Trutt For us it would depend on the use case, but there are very few use cases where we would want to see these records by default. When staff suppress was proposed as a companion property to discovery suppress I think that the intention was that the only difference between discovery suppress and staff suppress would be that staff suppress records would be hidden from searches until selected by the user. (This is actually what is stated in the overview above.) Otherwise, I think that we at Chicago would want to revisit our use cases for using staff suppress as opposed to discovery suppress.

Comment by Ann-Marie Breaux (Inactive) [ 01/Dec/23 ]

Hi all - Please see the Data Import Subgroup meeting notes and UXPROD-4303 In Progress for the version of this that will be implemented in Quesnelia. Ryan Taylor has accounted for all of this, especially WRT to the staff suppress facet in UIIN-2596 In Refinement . We're going to close this feature as a duplicate, since UXPROD-4303 In Progress covers the functionality.

Comment by Ann-Marie Breaux (Inactive) [ 01/Dec/23 ]

Duplicates UXPROD-4303 In Progress

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