Ordering functionality that FOLIO needs to stay competitive
(UXPROD-3440)
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| Status: | Draft |
| Project: | UX Product |
| Components: | None |
| Affects versions: | None |
| Fix versions: | None | Parent: | Ordering functionality that FOLIO needs to stay competitive |
| Type: | New Feature | Priority: | P3 |
| Reporter: | Dennis Bridges | Assignee: | Dennis Bridges |
| Resolution: | Unresolved | Votes: | 1 |
| Labels: | acq-morningglory-candidate, acquisitions, finances, needs-rmsigreview, orders | ||
| Remaining Estimate: | Not Specified | ||
| Time Spent: | Not Specified | ||
| Original estimate: | Not Specified | ||
| Attachments: |
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| Epic Link: | Ordering functionality that FOLIO needs to stay competitive |
| Development Team: | Thunderjet |
| Kiwi Planning Points (DO NOT CHANGE): | 74 |
| PO Rank: | 94 |
| Rank: Chicago (MVP Sum 2020): | R5 |
| Rank: Cornell (Full Sum 2021): | R4 |
| Rank: Duke (Full Sum 2021): | R4 |
| Rank: 5Colleges (Full Jul 2021): | R4 |
| Rank: GBV (MVP Sum 2020): | R1 |
| Rank: Grand Valley (Full Sum 2021): | R2 |
| Rank: Leipzig (Full TBD): | R1 |
| Rank: Leipzig (ERM Aut 2019): | R1 |
| Rank: MO State (MVP June 2020): | R1 |
| Rank: Spokane Public Library (Jan 2021): | R2 |
| Rank: TAMU (MVP Jan 2021): | R4 |
| Rank: U of AL (MVP Oct 2020): | R5 |
| Description |
| Comments |
| Comment by Dennis Bridges [ 28/Jun/21 ] |
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Users continue to ask questions about the ability to pay invoices against previous years. Or at least to create transactions against previous fiscal years. It is possible that the mechanism described in the story above could allow all of this to be possible. Ie. choosing a fiscal year for fund distributions. Possibly something like a "Process as" date that is used in the Check in app. This should be revisited so the description about can be updated or a separate feature can be created. |
| Comment by Molly Driscoll [ 20/Oct/21 ] |
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This is a highly sought after feature and requirement for Massey University (New Zealand) who begins paying against the next fiscal year from August on. They are on a calendar fiscal year. cc: Dennis Bridges
Caveat: they will still be making payments against current FY even when payments against future FY commence. |
| Comment by Tim Darlington [ 22/Oct/21 ] |
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To elaborate on Massey's interest in this: academic year in Australasia tends to be February to November, which means university FY tends to be calendar year. Subscriptions are also calendar year but are paid in advance, which is where the need to make payments against next year's funds comes in. For example, we're currently paying renewal fees for our 2022 subscriptions, ie we're making payments in our 2021 FY that will be accrued to the 2022 FY. It would help a lot if Folio allowed us to make these payments against the next FY's funds. |
| Comment by Dennis Bridges [ 22/Oct/21 ] |
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This makes perfect sense Tim Darlington, really appreciate you adding more detail here. I may reach out for more feedback when refining these workflows, in hope that's ok? |
| Comment by Tim Darlington [ 25/Oct/21 ] |
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Thanks Dennis Bridges , yes that would be great. |
| Comment by Sarah Johnson [ 02/Mar/23 ] |
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Douglas University is looking for this feature. They like to pay the total cost for their subscriptions in one FY, but want to reflect half of that payment in the current FY, with the other half in the upcoming FY. |
| Comment by Corrie Hutchinson [ 30/Jun/23 ] |
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I'm interested in seeing this functionality as well for libraries (commonly public) that do pre-orders on not-yet-published materials. However, academic libraries are often also offered discounts on pre-orders for various collections or series publications and need the ability to encumber funds against a future fiscal year without creating an entirely new fund structure. |
| Comment by Sarah Johnson [ 03/Jan/24 ] |
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This feature is a priority for LaSalle University. They currently encumber for up to two FYs into the future. They might be a good site to reach out to if you need some more feedback or an SME. |