Managing Ledgers, Funds, Budgets, Fiscals Years and tracking associated values (UXPROD-1144)

[UXPROD-2295] Value management through transactions Part 3 - Fixes and committing/encumbering money for approved invoices Created: 02/Mar/20  Updated: 16/Sep/21  Resolved: 14/Jul/20

Status: Closed
Project: UX Product
Components: None
Affects versions: None
Fix versions: Q2 2020
Parent: Managing Ledgers, Funds, Budgets, Fiscals Years and tracking associated values

Type: New Feature Priority: P2
Reporter: Dennis Bridges Assignee: Dennis Bridges
Resolution: Done Votes: 0
Labels: acquisitions, cap-mvp-split, po-mvp
Remaining Estimate: Not Specified
Time Spent: Not Specified
Original estimate: Not Specified

Issue links:
Cloners
clones UXPROD-2167 Value management through transactions... Closed
Defines
is defined by MODFIN-122 Module started to crash after introdu... Closed
is defined by MODORDERS-410 Cannot open order because systems thi... Closed
is defined by UIF-231 Fiscal year Allocated total is calcul... Closed
is defined by UINV-154 Add separate permissions for creating... Closed
is defined by MODFIN-129 Mod-finance calls api without request... Closed
is defined by MODFISTO-78 Add indexes for tables Closed
is defined by MODFISTO-100 Create MODFISTO Hotfix release Closed
is defined by MODFISTO-112 Available amount drops to 0 when encu... Closed
is defined by UIF-226 Transaction currency not shown in sys... Closed
is defined by UINV-138 Align actions icons in table to right... Closed
is defined by UINV-153 Hide Delete option for invoices that ... Closed
is defined by UINV-163 Search Keyword not working as expected Closed
is defined by UINV-164 Filter by "Acquisitions Unit" doesn't... Closed
is defined by UIOR-570 Fund distributions link to existing e... Closed
Relates
relates to MODFIN-117 Return meaningful error message upon ... Closed
relates to MODFISTO-99 "All or nothing mechanism" performs t... Closed
relates to MODINVOICE-155 Payments not created for invoice leve... Closed
relates to MODINVOSTO-72 Add invoice_line.description fullText... Closed
relates to UIF-201 Select active status by default when ... Closed
relates to UIF-202 Update the sort options for a fund's ... Closed
relates to UIF-204 Ability to sort Fund columns on the G... Closed
relates to UIF-205 Ability to sort Ledger, Group, Fund c... Closed
relates to UIF-208 Display transaction amounts that subt... Closed
relates to UIF-209 View transactions from Fund Closed
relates to UIF-210 View transactions glitch shows transa... Closed
relates to UINV-139 Populate "Payment method" with Vendor... Closed
relates to UINV-147 Display record loading icon in view p... Closed
relates to MODFIN-110 Enforce allocatedFromIds and allocate... Closed
relates to MODFIN-116 Remove the link of the group_fund_fis... Closed
relates to MODFISTO-85 Update the transaction 'source' enum Closed
relates to MODFISTO-96 Add logic upon budget deletion Closed
relates to MODFIN-111 Exchange rate API Closed
relates to MODFISTO-75 LedgerFY records for past years Closed
relates to MODINVOICE-38 Release encumbrances upon transition ... Closed
relates to MODORDERS-269 Create link to encumbrance in fundDis... Closed
relates to MODORDERS-345 Fund distribution totals must add upt... Closed
relates to UIF-153 Display appropriate error message whe... Closed
relates to UIF-184 Hotlink 'Source' in transaction view Closed
relates to UXPROD-2393 Set money aside as awaiting payment f... Closed
Epic Link: Managing Ledgers, Funds, Budgets, Fiscals Years and tracking associated values
Analysis Estimate: Small < 3 days
Front End Estimate: Large < 10 days
Back End Estimate: XXL < 30 days
Development Team: Thunderjet
PO Rank: 103
Rank: Chicago (MVP Sum 2020): R1
Rank: Cornell (Full Sum 2021): R1
Rank: 5Colleges (Full Jul 2021): R1
Rank: GBV (MVP Sum 2020): R1
Rank: TAMU (MVP Jan 2021): R1

 Description   

Note: this was split from UXPROD-2167 Closed as work was not able to be completed in Q4. It was identified that approved invoices for which there was no encumbrance would not have their value removed from Funds until they are marked as paid. To correct this Money will be counted as "awaiting payment" when the invoice has been approved. This feature will also account for any updates that need to be made to calculating totals. This will also cover releasing encumbrances when invoices are approved and applying exchange rates to transactions when invoice amounts are reported in foreign currencies.

Previous description:
Problem: As users are creating orders and invoices that result in encumbrances and vouchers money needs to be move from allocated to expended in the appropriate funds.

Overview: There will be 4 types of transaction, payment, credit, allocation and transfer. These will allow users to manage money in a folio fund structure. Payments and credits will be the result of paying/processing invoices and will not be manually created by users. Allocations and transfers will be manually created by users. They will allow users to add or remove money from Funds throughout the fiscal year without need a PO or Invoice created. A list of transaction will be maintained for all budgets in each fiscal year. allowing transparency at a very granular level regarding what money is being spent on and the current state of a particular Funds budget.


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