Managing Ledgers, Funds, Budgets, Fiscals Years and tracking associated values (UXPROD-1144)

[UXPROD-2167] Value management through transactions Part 2 - Payments, Credits and limits Created: 29/Nov/19  Updated: 16/Sep/20  Resolved: 18/Mar/20

Status: Closed
Project: UX Product
Components: None
Affects versions: None
Fix versions: Q1 2020
Parent: Managing Ledgers, Funds, Budgets, Fiscals Years and tracking associated values

Type: New Feature Priority: P1
Reporter: Dennis Bridges Assignee: Dennis Bridges
Resolution: Done Votes: 0
Labels: Lehigh(round_ii+mvp), Q3fromQ2, acquisitions, cap-mvp-split, po-mvp, q3-2019-spillover, q4-2019-at-risk, q4-2019-spillover, split
Remaining Estimate: Not Specified
Time Spent: Not Specified
Original estimate: Not Specified

Issue links:
Cloners
clones UXPROD-196 Value management through transactions. Closed
is cloned by UXPROD-2295 Value management through transactions... Closed
Defines
is defined by MODFISTO-86 Update encumbrance doesn't work as ex... Closed
is defined by MODORDERS-342 Check enough money in budgets while c... Closed
is defined by UIOR-494 Update settings permission label Closed
is defined by MODFISTO-83 Migration script improvement to suppo... Closed
is defined by MODFISTO-84 Remove default values for budget.allo... Closed
is defined by MODFISTO-87 Able to apply transactions after all ... Closed
is defined by MODFISTO-88 Posting a credit hangs if not part of... Closed
is defined by UIF-165 Search option “All” for ledger does n... Closed
Duplicate
is duplicated by UIF-162 Display over encumbered and over expe... Closed
Relates
relates to MODFIN-86 Restrict adjustment of budget's allow... Closed
relates to MODFISTO-28 Transaction Calculations - Payments/C... Closed
relates to MODFISTO-62 Payment restrictions Closed
relates to MODFISTO-63 Encumbrance restrictions Closed
relates to UIF-81 CRUD Payment Closed
relates to UIF-82 CRUD Credit Closed
relates to UIF-186 Ledger groups table not scrolling - s... Closed
relates to UIOR-431 Prevent encumbering with Funds that h... Closed
relates to UIOR-465 Error Message: No budget for this fun... Closed
relates to MODFIN-98 Ledger not displaying correct allocat... Closed
relates to MODFIN-113 Add invoiceId and invoiceLineId to th... Closed
relates to MODINVOICE-109 Create payment or credit when Invoice... Closed
relates to UIF-148 Update Fiscal year record view to dis... Closed
relates to UIF-149 Update Fiscal year record view to dis... Closed
relates to UINV-117 Allow user to edit voucher information Closed
relates to MODFIN-71 Create transaction APIs - Payments, C... Closed
relates to MODFIN-106 Add fiscalYear query arg to GET /fina... Closed
relates to MODFISTO-61 budget/ledger unavailable shouldn't i... Closed
relates to MODFISTO-64 Ability to override allowableEncumbra... Closed
relates to MODFISTO-80 LedgerFY records must be updated on p... Closed
relates to MODFISTO-81 Budget expenditures must always be up... Closed
relates to MODFISTO-82 awaitingPayment should never go below 0 Closed
relates to MODINVOICE-113 Call awaiting-payment API upon invoic... Closed
relates to MODINVOICE-139 Create PUT /voucher/vouchers/<id> Closed
relates to UIF-177 Update transaction view Closed
relates to UXPROD-197 View the total amounts available in L... Closed
relates to UXPROD-697 Ability to facilitate ordering and in... Closed
relates to UXPROD-783 Ability to create a negative invoice ... Closed
relates to UXPROD-1144 Managing Ledgers, Funds, Budgets, Fis... Closed
relates to UXPROD-1152 CRUD invoices and resolve/process inv... Closed
Epic Link: Managing Ledgers, Funds, Budgets, Fiscals Years and tracking associated values
Analysis Estimate: Small < 3 days
Front End Estimate: Small < 3 days
Back End Estimate: XXL < 30 days
Development Team: Thunderjet
PO Rank: 103
Rank: Chalmers (Impl Aut 2019): R5
Rank: Chicago (MVP Sum 2020): R1
Rank: Cornell (Full Sum 2021): R1
Rank: Duke (Full Sum 2021): R1
Rank: 5Colleges (Full Jul 2021): R1
Rank: FLO (MVP Sum 2020): R1
Rank: GBV (MVP Sum 2020): R1
Rank: hbz (TBD): R1
Rank: Hungary (MVP End 2020): R1
Rank: Lehigh (MVP Summer 2020): R1
Rank: Leipzig (Full TBD): R1
Rank: Leipzig (ERM Aut 2019): R1
Rank: MO State (MVP June 2020): R2
Rank: TAMU (MVP Jan 2021): R3
Rank: U of AL (MVP Oct 2020): R1

 Description   

Note: this was split from UXPROD-197 Closed as work was not able to be completed in Q4. The remaining tasks will primarily account for the creation of payment and credit transactions that will often be the result of processing an invoice. These will updated the impacted budget values based on Fund distribution information on the invoice record. This also, includes the work on restricting encumbrance and spending when budgets do not have enough money allocated to cover the cost. These restriction rely on allowable encumbrance and allowable allocation settings found in each budget.

Previous description:
Problem: As users are creating orders and invoices that result in encumbrances and vouchers money needs to be move from allocated to expended in the appropriate funds.

Overview: There will be 4 types of transaction, payment, credit, allocation and transfer. These will allow users to manage money in a folio fund structure. Payments and credits will be the result of paying/processing invoices and will not be manually created by users. Allocations and transfers will be manually created by users. They will allow users to add or remove money from Funds throughout the fiscal year without need a PO or Invoice created. A list of transaction will be maintained for all budgets in each fiscal year. allowing transparency at a very granular level regarding what money is being spent on and the current state of a particular Funds budget.


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