[FOLIO-2313] Apply for AWS Credits for FOLIO project Created: 18/Oct/19  Updated: 11/Aug/22  Resolved: 13/Mar/20

Status: Closed
Project: FOLIO
Components: None
Affects versions: None
Fix versions: None

Type: Task Priority: TBD
Reporter: Peter Murray Assignee: Peter Murray
Resolution: Done Votes: 0
Labels: None
Remaining Estimate: Not Specified
Time Spent: Not Specified
Original estimate: Not Specified

Attachments: PDF File AWS Activate Terms & Conditions.pdf     PDF File AWS Promotional Credits for Open Source Projects.pdf    
Issue links:
Relates
relates to FOLIO-3060 Apply for AWS credits for 2021 Closed
relates to FOLIO-3472 Apply for AWS credits for 2022 Closed
relates to FOLIO-3558 Apply for AWS credits for 2022 In Review
Sprint:

 Description   

AWS has started a new program for Promotional Credits for Open Source Projects

AWS has always aimed to help make technology that was historically cost-prohibitive and difficult for many organizations to adopt much more accessible to a broader audience. This applies to open source technologies as well. We help customers to run a wide variety of open source operating systems on EC2. We offer managed services for open source databases such as MySQL, PostgreSQL, and Redis. Or you can use Amazon Elastic Kubernetes Service (Amazon EKS) to run your Docker containers using Kubernetes. We do the undifferentiated heavy lifting so that customers don’t have to download, install, manage, patch, and scale these open source packages. This allows you to focus on building your applications so you can innovate faster. We also continue to widen our open source collaboration by sponsoring foundations and events, increasing code contributions, open sourcing our own technology, and helping communities to sustain the overall health of open source.

Today, we are excited to further extend our support by offering AWS promotional credits to open source projects. Typically, these credits are used to perform upstream and performance testing, CI/CD, or storage of artifacts on AWS. We hope this program will free up resources for open source projects to further expand and innovate in their communities, as several projects are already doing.



 Comments   
Comment by Peter Murray [ 18/Oct/19 ]

Credit application sent. These are the entries that were part of the application:

What are you looking to accomplish with the Activate credits? (100-200 words)
AWS credits would be used to run the Jira, Confluence, Jenkins, and hosted reference environments for the FOLIO Project. The FOLIO Project is a global effort to create an open source platform geared to library apps. The project is three years old and has its first production installation this month with several more libraries planning implementations next year. Developers and subject matter experts from around the world contribute effort and funds to sustain this project. The project is shifting from all-in-one installations on large EC2 instances to a clustered environment using EKS; the resources in the AWS Calculator represent our desired goal of saving money by moving the hosted reference environments into the cluster. In addition to the libraries in the FOLIO Project, there are several commercial support providers involved. None of the AWS resources in this account are for test/production instances for a particular library or customer; these resources are for the project as a whole, and library/customer-specific test/production instances are in separate AWS accounts. All code is owned by the IRS-recognized Open Library Foundation 501(c)3 and uses the Apache 2 open source license.

Requested amount (in USD)
$79,555.68

S3 Calculator URL
https://calculator.s3.amazonaws.com/index.html#r=IAD&key=files/calc-d5327ab7e5aecddaf9a05bad620e1ed8b753d3d1&v=ver20191011qG

FOLIO Project steady-state for AWS Open Source Grants program

Steady-state of FOLIO Project resources: High-Availability (multi-AZ) Okapi cluster; Jenkins primary and workers; servers for Confluence, Jira, Discourse; storage and bandwidth.

Total request: $79,555.68 ($6,629.64 times 12)

Comment by Peter Murray [ 07/Nov/19 ]

Received from AWS:

From: Amazon Web Services <aws-marketing-email-replies@amazon.com>
Date: Nov 6, 2019, 7:32 PM -0500
To: folio-aws@openlibraryfoundation.org
Subject: Thank you for signing up for AWS Activate

Thank you for signing up for AWS Activate.

Your application will be processed within 7-10 business days.

When you are approved, you will receive a confirmation email about how to access all of the AWS Activate benefits.

Questions? Please contact us.

Sincerely,

The AWS Activate Team

Comment by Peter Murray [ 20/Nov/19 ]

Sent follow-up to our AWS-for-non-profits contact to make sure the request wasn't lost.

Comment by Peter Murray [ 17/Dec/19 ]

Received reply:

Dear AWS Customer,

Thank you for your interest in AWS Activate. We're sorry to inform you that we are unable to offer you the package that you requested.

If you believe you qualify for Activate, your application may have been rejected if your application email address, company name and AWS Account ID do not match your registered AWS Account information. If you believe this is the case and would like to correct your application or have further questions regarding your application, please contact us.

Sincerely,

The AWS Activate Team

Sent follow-up by web form:

I realize the initial request was for a very large number of credits. The FOLIO Project has been working to reduce its AWS costs using reserved instances and moving the hosted reference implementations to an EKS-driven cluster. Would AWS be interested in offering credits to the Open Library Foundation for use in the hosted reference implementations and public demonstration systems? Or for something more developer-oriented such as the continuous integration infrastructure? Do you have other comments about our application for the Credits-for-Open-Source-Projects program?

Comment by Peter Murray [ 17/Feb/20 ]

Received reply:

Thank you for your message. I hope you’ll forgive the length of time it’s taken for me to dig to the bottom of how processing credits works. You see, I only joined AWS at the beginning of the year so I’m getting on board as quickly as possible in order to best serve customers like you!
We are happy to say that we are approving your application and funding your FOLIO project with $25,000 worth of credits. We definitely see merits in the project from an open source perspective and are excited to support this work.
In the next 14 days or so, you’ll get two emails. The first will have a message that says you’ve been conditionally approved and we’re completing verification – essentially very similar to this very email. Twenty-four to 48 hours after that, you’ll get the notification that credits have been applied to the account number you provided. You can then log in and see the balance of credits, applicable services, and expiration dates.
Again, thank you for your patience in this and we look forward to following the progress on the site you mentioned below.

Subsequent message:

Mentioning us on your website is great. We’d also appreciate any mentions on Twitter (our handle is AWSOpen@) and/or let us know if you/Folio publish a blog post or article about your project.

Who is the audience for your newsletter, if you don’t mind my asking?

Comment by Peter Murray [ 13/Mar/20 ]

$25k in credits received!

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